Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to enter into contracts with ten contractors to provide maintenance services on City owned property being held in the Land Bank Program. Maintenance services include services to remove trash and debris from structures, clean and abate vacant lots, secure structures, remove graffiti, trim trees, and similar work. The companies responded to a Request for Proposal (RFP), SA-005717, and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources and qualifications. The committee negotiated a price list that will be used by all contractors. A total of eleven companies responded. The ten companies selected are as follows:
Byrd Management Service
Mowtivation Lawn Services LLC
Yah's Construction LLC
Consolidated Services & Mangement
Egner Construction
Truckco LLC
Shining Company
MPower Inc.
Ibar Home Maintenance
Lawn Appeal
FISCAL IMPACT: Funds for these contracts are allocated from the Land Management Fund ($450,000).
EMERGENCY JUSTIFICATION: Emergency action is requested in order to continue ongoing property maintenance activities for the Columbus Land Bank Program.
Title
To authorize the Director of the Department of Development to enter into contracts with various contractors to provide maintenance services on City owned property being held in the Land Bank; to authorize the expenditure of $450,000.00 from the Land Management Fund; to waive the competitive bidding requirements of City Code Chapter 329; and to declare an emergency. ($450,000.00)
Body
WHEREAS, in 2012, Mayor Michael B. Coleman announced the Vacant and Abandon Properties Initiative, a comprehensive plan to address vacant and abandoned properties; and
WHEREAS, the Department of Development desires to enter into contracts with ten contractors for property maintenance services for a total of up to $450,000.00; and
WHEREAS, the following companies: Byrd Management Service, Mowtivation Lawn Services LLC, Yah's Construction LLC, Consolidated Services & Management, Egner Construction, Truckco LLC, Shining Company, MPower Inc., Ibar Home Maintenance, and Lawn Appeal were ten of eleven companies who responded to a Request for Proposals (SA-005717) and were selected by an Evaluation Committee as the best proposals based on prior experience, resources and qualifications; and
WHEREAS, it is in the City's best interest to waive the competitive bidding requirements in Columbus City Code Chapter 329 in order to utilize a Request for Proposal Process to establish contracts with multiple companies and allow for the negotiation of prices; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to enter into contract with these companies to provide uninterrupted property maintenance services for Land Bank properties, thereby preserving the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to enter into contracts with the following companies to perform property maintenance services on City owned property being held in the Land Bank:
Byrd Management Service (462392143, expiration: 1/27/2017)
Mowtivation Lawn Services LLC (611625129, expiration 1/28/2017)
Yah's Construction LLC (800392038, expiration pending)
Consolidated Services & Management (472534557, expiration Pending)
Egner Construction (010853960, expiration 9/26/2016)
Truckco LLC (870775711, expiration 10/31/2016, MBE)
Shining Company (311303398, expiration 3/12/2016)
MPower Inc (84-1651971, expiration 12/18/2015)
Ibar Home Maintenance (273673793, expiration 11/11/2016)
Lawn Appeal (510658229, expiration 11/3/2016)
SECTION 2. That for the purpose stated in Section 1, the expenditure of $450,000.00, or so much therefore as may be necessary, is hereby authorized to be expended from the Land Management Fund, Fund 206, Department of Development, Division 44-01, Object Level One 03, Object Level Three 3370, OCA Code 441206.
SECTION 3. That this Council finds it is the best interest of the City to waive the relevant provisions of Chapter 329 of the City Code relating to competitive bidding to permit the aforementioned contracts.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.