Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a construction contract with the John Eramo & Sons, Inc., in the amount of $1,566,100.00 for the construction of the 2010 General Construction Contract Project and for the Division of Sewerage and Drainage, plus $1,000.00 in funding for prevailing wages cost, and to authorize transfer within and the total expenditure of $1,567,100.00 from the G.O. Sanitary Sewer Bond Fund, and to amend the 2010 Capital Improvement Budget.
The work to be completed by this contract consists of raising manhole frames or reconstructing manholes to grade, repair of State Route 315 storm inlets, and sewer point repairs and such other work as may be necessary to complete the contract in accordance with the plans and specifications. Work is to be completed within 365 calendar days after the effective date of the Notice to Proceed.
Note: The name of this project is the 2010 General Construction Contract Project. The work for this project will occur in calender year 2011.
Procurement Information: The Division advertised for competitive bid proposals on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage opened four competitive bid proposals on December 8, 2010. The bid order for the following companies was as follows:
John Eramo & Sons, Inc. | 31-0724866 | 02/05/2012 | $1,566,100.00
Danbert Inc. | 31-1029004 | 08/26/2012 | $1,571,012.00
Complete General Construction. Co. | 31-4366382 | 12/15/2011 | $1,832,740.00
The Righter Co., Inc. | 31-0889208 | 04/07/2011 | $1,982,880.00
The Engineer's construction cost estimate was: $1,978,990.00
These bids were reviewed and ranked utilizing the Bid Tab and Quality Factor Form evaluation process. After careful consideration, the committee recommended that John Eramo & Sons, Inc. be selected to provide the construction services for the 2010 General Construction Contract Project.
This company is not debarred or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
2. CONTRACT COMPLIANCE INFO:
John Eramo & Sons, Inc. | 31-0724866 | Exp. 02/05/2012 | Maj
3. EMERGENCY DESIGNATION: Emergency designation is not requested at this time.
4. FISCAL IMPACT:
This ordinance authorizes the transfer within of $67,100.00, of which $1000 is for Prevailing Wage cost, and to expend a total of $1,567,100.00 from the G.O. Sanitary Sewer Bond Fund, Fund 664 (contract amount $1,566,100.00 plus $1,000.00 prevailing wage cost), and to amend the 2010 Capital Improvement Budget to establish sufficient budget authority for this ordinance.
Title
To authorize the Director of Public Utilities to enter into contract with John Eramo & Sons, Inc. for the 2010 General Construction Contract Project (worked to be performed in 2011) in the amount of $1,567,100.00 for the Division of Sewerage and Drainage, to authorize the transfer within and expenditure of funds from the G.O. Sanitary Sewer Fund, and to amend the 2010 Capital Improvement Budget. ($1,567,100.00.)
Body
WHEREAS, four competitive bids for the construction of the 2010 General Construction Contract Project were received on December 8, 2010, whereupon it was determined that the John Eramo & Sons, Inc., submitted the lowest, best, responsive and responsible bid proposal; and
WHEREAS, the work consists of raising manhole frames or reconstructing manholes to grade, repair of storm inlets, and sewer point repairs; and
WHEREAS, it is necessary to authorize the transfer within of funds from the G.O. Sanitary Sewer Fund, Fund 664 for purposes of providing sufficient funding for the sanitary expenditure; and
WHEREAS, it is necessary to provide funding for prevailing wages in the amount of $1,000.00
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the G.O. Sanitary Sewer Bond Fund, Fund 664; and
WHEREAS, it is necessary to authorize an amendment the 2010 Amend Capital Improvement Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, the aggregate principal amount which the City will issue to finance this phase of the project is presently expected not to exceed $1,567,100.00; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage request that City Council authorize the Director of Public Utilities, to enter a contract with John Eramo & Sons, Inc., for the 2010 General Construction Contract Project, at the earliest practical date; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That this legislation and City Council authorizes the Director of Public Utilities to enter into a construction contract with the John Eramo & Sons, Inc., 3670 Lacon Road, Hilliard, Ohio 43026, for the 2010 General Construction Contract Project(worked to be performed in 2011) for the Division of Sewerage and Drainage for the work consists of raising manhole frames or reconstructing manholes to grade, repair of storm inlets, and sewer point repairs.
Section 2. That the City Auditor is hereby authorized to transfer $67,100.00 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage G.O. Sanitary Sewer Bond Fund, Fund No. 664, Object Level Three 6630, as follows:
From:
Project No. | Project Name | OCA Code | Change
650346-100000 | SWWTP Electrical Systems Improvements | 650346 | -$4977.00
650673-100000 | Upper Adena Brook | 664673 | -$62,123.00
To:
Project No. | Project Name | OCA Code | Change
650745-100002 | 2010 General Construction Contract | 650745 | 67,100.00
Section 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $1,567,100.00 from the G.O. Sanitary Sewer Fund | Fund 664 | Div. 60-05 | Proj. 650745-100002 | 650745 | Object Level Three 6630.
Section 4. That the 2010 Capital Improvements Budget Ordinance No. 0564-2010 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein.
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650346-100000 | SWWTP Electrical Systems Improvements | $4,977 | $0 | (-$4977)
650673-100000 | Upper Adena Brook | $62,513 | $390 | (-$62,123)
650745-100002 | 2010 General Construction Contract | $1,500,000 | $1,567,100 | (+$67,100)
Note: $1,000 to be left on the AC for Prevailing Wages
Section 5. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.