Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with Columbus Towing and Recovery LLC in the amount of $1,610,000.00 to provide towing services as needed for the Division of Police. The scope of services outlined in the City's Invitation to Bid include: towing and/or impounding of motor vehicles and watercraft for a period of one year.
BID INFORMATION: The Division of Police completed a review of the three bids submitted by MTS Inc., Pro-Tow, and Columbus Towing and Recovery LLC, to the City in response to an invitation to bid, SA004772, opened on February 7, 2013. Columbus Towing and Recovery LLC was the apparent low bidder; however, award to Pro-Tow was initially recommended based on application of the environmentally preferable purchasing provision, C.C. 329.31. Columbus Towing and Recovery LLC filed for injunctive relief challenging the application of the environmental preference to this bid evaluation. That legal action has since been resolved by all parties to the litigation with Pro-Tow withdrawing its request to receive the preference. Award is recommended by the Division of Police to Columbus Towing and Recovery LLC as the lowest, responsive, responsible and best bidder.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,610,000.00 from the 2013 General Fund Budget for towing services for the Division of Police. Funds are available in the Division's 2013 General Fund Budget. Approximately $1.9 million were budgeted for towing services in 2013. The Division of Police encumbered and/or expended $1.8 million for towing services in 2012.
CONTRACT COMPLIANCE: 03-0590117, expires 01/29/2015
EMERGENCY DESIGNATION: Emergency legislation is necessary in order to continue towing services from June 1, 2013 to May 31, 2014.
Title
To authorize and direct the Director of Public Safety to enter into a contract with Columbus Towing and Recovery LLC, for towing services for the Division of Police, to authorize the expenditure of $1,610,000.00 from the General Fund; and to declare an emergency. ($1,610,000.00)
Body
WHEREAS, the City of Columbus Division of Police needs to enter into a contract for towing services, effective June 1, 2013 until May 31, 2014; and
WHEREAS, under the terms of the contract Columbus Towing and Recovery LLC shall tow all impounded motor vehicles and watercraft, as well as city vehicles as ordered by Police personnel; and
WHEREAS, funds are budgeted in the Division's 2013 General Fund; and
WHEREAS, an invitation to bid for SA004772, for towing services was opened; and
WHEREAS, Columbus Towing and Recovery LLC is recommended for award of the contract by the Division of Police as the lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract with Columbus Towing and Recovery for towing of vehicles from the city streets, thereby preserving the public peace, property, health, safety, and welfare: Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a contract with Columbus Towing and Recovery LLC for the purpose of towing vehicles from the city streets for the Division of Police.
SECTION 2. That the expenditure of $1,610,000.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 010 | OBJ LEV (01) 03 | OBJECT LEV (03) 3355 | OCA# 330610|
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage is the Mayor neither approves or vetoes the same.