Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish Universal Term Contracts (UTC) for the option to purchase OEM Truck Parts with Rush Truck Centers of Ohio Inc., Ohio Machinery Co., Truck Country of Indiana Inc., Fyda Freightliner Columbus Inc. and Municipal Equipment Ohio LLC. The Division of Fleet Management is the primary user for OEM Truck Parts. OEM Truck Parts are used to repair City medium and heavy-duty vehicles. The term of the proposed option contracts would be approximately two (2) years, expiring September 30, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 15, 2025. In addition, the expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ030135). Seven (7) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Rush Truck Centers of Ohio, Inc., CC# 008512 expires 5/13/2027, Items 1-2, $1.00
Ohio Machinery Co., CC# 006428 expires 5/8/2026, Items 3-4, $1.00
Truck Country of Indiana, Inc., CC# 013531 expires 12/23/2026, Item 5, $1.00
Fyda Freightliner Columbus, Inc., CC# 004301 expires 6/13/2027, Item 6, $1.00
Municipal Equipment Ohio, LLC, CC# 050294 expires 9/5/2026, Items 7-10, $1.00
Total Estimated Annual Expenditure: $670,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to maintain an uninterrupted supply of these parts.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase OEM Truck Parts with Rush Truck Centers of Ohio Inc., Ohio Machinery Co., Truck Country of Indiana Inc., Fyda Freightliner Columbus Inc. and Municipal Equipment Ohio LLC; to authorize the expenditure of $5.00; and to declare an emergency. ($5.00)
Body
WHEREAS, the OEM Truck Parts UTC will provide for the purchase of OEM Truck Parts used to repair City medium and heavy-duty vehicles; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 15, 2025 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management in that it is necessary to authorize the Finance and Management Director to immediately enter into Universal Term Contracts for the option to purchase OEM Truck parts to maintain an uninterrupted supply of these parts, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts for the option to purchase OEM Truck Parts in accordance with Request for Quotation RFQ030135 for a term of approximately two (2) years, expiring September 30, 2027, with the option to renew for one (1) additional year, as follows:
Rush Truck Centers of Ohio, Inc., Items 1-2, $1.00
Ohio Machinery Co., Items 3-4, $1.00
Truck Country of Indiana, Inc., Item 5, $1.00
Fyda Freightliner Columbus, Inc., Item 6, $1.00
Municipal Equipment Ohio, LLC, Items 7-10, $1.00
SECTION 2. That the expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.