Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTCs) for the option to purchase Fire Dress and Work Uniforms with Galls, LLC and Phoenix Safety Outfitters, LLC. The Division of Fire is the sole user for Fire Work and Dress uniforms. Fire Dress and Work uniforms are used for all Fire personnel. The term of the proposed two (2) option contracts would be approximately three (3) years, expiring 11/30/2026 with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on 8/31/2023. Additionally, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ025540). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Phoenix Safety Outfitters, LLC, CC#007915 expires 8/28/2025, Items# 60-64, 104-121, & 138-192 $1.00
Galls, LLC, CC#007478 expires 3/16/2025, Items# 1-59, 65-103, & 122-152, $1.00
Total Estimated Annual Expenditure: $1,000,000.00, Division of Fire, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because it is needed to provide an uninterrupted supply of wearing apparel for the Division of Fire.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Fire Dress and Work Uniforms with Galls, LLC and Phoenix Safety Outfitters, LLC; to authorize the expenditure of $2.00; and to declare an emergency. ($2.00).
Body
WHEREAS, the Fire Dress and Work Uniforms UTCs will provide for the purchase of daily station wear for all firefighters, cadets, technicians, and office personnel as well as hats, shoes, and dress wear used to uniform all areas within the Division of Fire; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on 8/31/2023 and selected the overall lowest, responsive, responsible, and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is necessary to authorize the Finance and Management Director to immediately enter into two (2) Universal Term Contracts for the option to purchase Fire Dress and Work Uniforms to ensure that Fire Personnel have a continuous uninterrupted supply of wearing apparel, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following two (2) Universal Term Contracts for the option to purchase Fire Dress and Work Uniforms in accordance with Request for Quotation RFQ025540 for a term of approximately three (3) years, expiring 11/30/2026 with the option to renew for two (2) additional one (1) year extensions, as follows:
Phoenix Safety Outfitters LLC, Items# 60-64, 104-121, & 138-192, $1.00
Galls LLC, Items# 1-59, 65-103, & 122-152, , $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.