Explanation
Need: The Division of Police needs to have personal protective equipment for use by police officers in hazardous environments. The equipment and protective clothing being purchased are air purifying respirators, rubber gloves, protective boots, Chem Tape® and duffel bags for carrying the items. Ordinance 1066-2008 authorized purchases totaling $368,324.33 through the Urban Area Homeland Security Grant for many of these items. This request is to complete all items needed to properly outfit the Division of Police in case of a hazardous incident. This legislation is contingent on the passage of ordinance Number 0172-2009 dated January 30, 2009.
Bid Information: The Purchasing Office conducted a formal bid, Solicitation No. SA003116/Personal Protective Equipment on December 4, 2008.
Five bids were received as follows:
Aramsco, Inc. (Majority Firm) $47,163.54
Federal Resources Supply Co. (FBE) $58,938.13
Jendco Safety Supply (FBE) $59,123.22
Grainger (Majority Firm) $59,958.79
Pelican Sales, Inc. (Majority Firm) $71,672.04
The Division of Police recommends acceptance of the lowest, most responsive, responsible and best bids submitted by Aramsco, Incorporated and WW Grainger Incorporated.
The Division of Police recommends bid award for line items 1-8 and 13 & 14 to Aramsco, Incorporated. Line items 9-12 are recommended to be awarded to the lowest bidder WW Grainger, Incorporated.
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: Aramsco Inc. - 841674268, expires 05/25/2009; WW Grainger Incorporated - 361150280, expires 11/21/2010.
Emergency Designation: Emergency legislation is requested to expedite the purchase so the personal protective equipment may be ordered as soon as possible and be ready and available in case of a hazardous event.
FISCAL IMPACT: This ordinance authorizes an expenditure of $46,581.90 with two vendors to procure personal protective equipment for the Division of Police. There will be no impact on the financial status of the General Fund because this purchase is being made from the Law Enforcement Drug Seizure Fund.
Title
To authorize and direct the Finance and Management Director to enter into two contracts for the purchase of personal protective equipment for the Division of Police with Aramsco, Incorporated and WW Grainger Incorporated, to authorize the expenditure of $46,581.90 from the Law Enforcement Seizure Fund; and to declare an emergency. ($46,581.90)
Body
WHEREAS, the Division of Police has a need for personal protective equipment in case of a hazardous environment; and
WHEREAS, the Purchasing Office solicited formal bids (SA003116) for the purchase of personal protective equipment; and
WHEREAS, Aramsco, Inc. is awarded items on the basis of their bid being the lowest, most responsible and responsive bid received per line item; and
WHEREAS, WW Grainger Incorporated is awarded items on the basis of their bid being the lowest, most responsible and responsive bid received per line item; and
WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of personal protective equipment for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contracts with Aramsco, Incorporated and WW Grainger Incorporated for the purchase of personal protective equipment for the Division of Police.
SECTION 2. That the expenditure of $46,581.90, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEVEL (1) 02 | OBJ LEVEL (3) 2194 | OCA 301838 |
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.