Explanation
BACKGROUND: To change the company name and Federal Identification number for the contract and related purchase orders established with The Henry P. Thompson Company to ITT Flygt Corporation. The UTC contract for Flygt Pump Parts and Service (SA002382 opened 4/26/07) was previously established with H.P. Thompson Company, who at that time was an authorized manufacturer's representative for the ITT Flygt Corporation. H.P. Thompson Company is no longer a manufacturer's representative and has agreed to assign all rights and responsibilities under this contract to the equipment manufacturer, ITT Flygt, who has agreed to assume all rights and responsibilities and honor all terms, conditions and pricing contained in the original contract. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus under authority of SA002382, FL003592 from The Henry P. Thompson Company FID 31-0515994 to ITT Flygt Corporation FID 22-2334939 (contract compliance valid thru 02/22/2010).
1. Amount of additional funds: No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: Needs have not changed, this is a reassignment only.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional monies are required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain an uninterrupted supply of Flygt Pump Part and Services to City agencies using Universal Term Contract FL003592 and open Purchase Orders, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify option contract FL003592 and all past, present and future purchase orders for Flygt Pump Parts and Service with H.P. Thompson Company, to reassign all right and responsibilities to the equipment manufacturer ITT Flygt Corporation, and to declare an emergency.
Body
WHEREAS, the Finance and Management/Purchasing Office established an option contract, FL003592, and there are in existence purchase orders with H.P. Thompson Company for the option to purchase Flygt Pump Parts and Service for use primarily by the Division of Sewerage and Drainage; and
WHEREAS, H.P. Thompson Company is no longer an authorized manufacturer's representative for ITT Flygt Corporation, and both vendors have agreed to have all rights and responsibilities under this contract assigned to ITT Flygt Corporation and they have agreed to honor the past, present and future purchase orders established, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management/Purchasing Office in that it is immediately necessary to modify FL003592 and purchase orders established for Flygt Pump Parts and Service in order to maintain uninterrupted supply of parts, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify FL003592 and all past, present and future contracts and purchase orders pursuant to FL003592 to reflect the change of the company name and FID number from H.P. Thompson Company, 31-0515994 to ITT Flygt Company, 22-2334939.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.