Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Gresham Smith and Partners, for professional engineering services for Holt Avenue/Somersworth Drive Stormwater System Improvements Project.
The Holt Avenue/Somersworth Drive Stormwater System Improvements Project consists of the study, design and construction of stormwater improvements along Holt Avenue through the Brentnell Avenue Parkland to Somersworth Drive and to the outlet at the area ditch. This project is planned to mitigate structural stormwater flooding that is occurring on Somersworth Drive and street flooding along Holt Avenue and the Amvets Village Subdivision. There is only one phase planned for this project which shall be for a period of 18 months.
2. ENGINEERING CONTRACT AWARD: Gresham Smith and Partners was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals". Three proposals meeting minimum qualifications were received and opened on March 18, 2011. The proposals evaluated were from: Gresham Smith and Partners, Woolpert, Inc. and Moody Nolan.
Upon review of the proposals, the bidders were ranked using criteria specified in City Code, and more specifically: proposal quality, competence to perform required work, project schedule, past performance, and environmentally preferable factors if applicable. Based upon these criteria, Gresham Smith and Partners was selected as the highest-ranked bidder.
3. FISCAL IMPACT: There is sufficient cash and authority within the Storm Super B.A.B.s (Build America Bonds) Fund for this project, although an amendment to the 2011 Capital Improvements Budget a transfer of cash within the Storm Super B.A.B.s Fund is necessary to place funds and authority in the proper project for these expenditures.
4. CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 62-1736493, expires: 02/05/2012, Majority.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Gresham Smith and Partners; for the Holt Avenue/Somersworth Drive Stormwater System Improvements Project for the Division of Sewerage and Drainage; to authorize the transfer of $29,394.02 within the Storm Super Build America Bonds Fund; to amend the 2011 Capital Improvements Budget and to authorize the expenditure of $229,394.02 within the Storm Super Build America Bonds Fund. ($229,394.02)
Body
WHEREAS, Gresham Smith and Partners Requests for Proposal was received and opened on March 18, 2011 for engineering services for the Holt Avenue/Somersworth Drive Stormwater System Improvements Project; and
WHEREAS, Gresham Smith and Partners, was selected as the highest-ranked bidder based upon proposal quality, competence to perform required work, project schedule, past performance, and environmentally preferable factors if applicable; and
WHEREAS, it is necessary to transfer money within the Storm Super B.A.B.s (Build America Bonds) Fund for the Holt Avenue/Somersworth Drive Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to mitigate structural and street flooding; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Holt Avenue/Somersworth Drive Stormwater System Improvements Project, for the preservation of the public health, peace, property, and safety; now therefore.
SECTION 1. That the City Auditor is hereby authorized to transfer $29,394.02 within the Storm Super B.A.B.s (Build America Bonds) Fund, Fund 677, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6682, as follows:
TRANSFER FROM:
Project/OCA Project Name (Amount)
610796:677796 River South Roadway Improvements (-$29,394.02)
TRANSFER TO:
Project/OCA Project Name (Amount)
611010:677010 Holt Avenue/Somersworth Drive Stormwater System Improvements Project (+$29,394.02)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the Director of Public Utilities be and hereby is authorized to execute an agreement with Gresham Smith and Partners, 155 E. Broad Street, Suite 900, Columbus, Ohio 43215, for the Division of Sewerage and Drainage, for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 6. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 7. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Fund 677, Project 611010, Object Level One 06, Object Level Three 6682, OCA Code 677010, Amount $229,394.02.
SECTION 8. That the 2011 Capital Improvements Budget Ordinance No. 0266-2011 is hereby amended as follows, to provide sufficient budget authority for the execution of the aforementioned engineering agreement:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
610796-100000 | River South Roadway Improvements | $157,223 | $127,828 | (-$29,395)
611010-100000 | Holt Avenue/Somersworth Drive Stormwater System Improvements Project | $200,000 | $229,395 | (+$29,395)
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.