Explanation
BACKGROUND: This ordinance authorizes the City Auditor to make payment to The Artcraft Group Inc dba Foremost Promotions for recruitment items received which were ordered without a purchase order in place.
FISCAL IMPACT: Funding in the amount of $6,380.33 is available and appropriated for the payment of this expenditure in Fund 1000, Subfund 100010 within the Department of Public Safety, Division of Fire as noted in the attached “Then and Now Certificate” as approved by the City Auditor.
Emergency Designation: Emergency action is requested as funds are needed immediately to pay an existing invoice.
Title
To authorize and direct the City Auditor to authorize payment to The Artcraft Group Inc dba Foremost Promotions per the invoice approved by the Department Director (or designee) in an amount not to exceed $6,380.33 from the General Fund; and to declare an emergency. ($6,380.33)
Body
WHEREAS, The Artcraft Group Inc dba Foremost Promotions provided recruitment items to the City of Columbus, Division of Fire, and,
WHEREAS, after these goods or services were rendered, the City received an invoice for which a purchase order, with a prior certification of availability of funds by the City Auditor attached, had not been obtained; and,
WHEREAS, Section 5705.41 (D)(1) of the Ohio Revised Code provides that in certain circumstances a political subdivision may authorize payment on a contract executed without prior certification by the City Auditor; and,
WHEREAS, the City Council now has before it a certificate from the City Auditor certifying there was at the time of making the contract and at the time of the execution of such certificate a sufficient sum appropriated for the purpose of such contract and in the treasury or in process of collection to the credit of an appropriate fund free from any encumbrances (a “then and now certificate”); and,
WHEREAS, less than thirty days have passed since the City Council’s receipt of the certificate from the City Auditor; and,
WHEREAS, the City Council desires to satisfy the obligations of the contract; and,
WHEREAS, an emergency exists in the usual daily operation of Department of Public Safety, Division of Fire in that it is immediately necessary to present this ordinance for the City Auditor to issue a warrant in accordance with the Ohio Revised Code Section 5705.41 (D)(1) to pay an existing invoice, all for the immediate preservation of the public peace, property, health, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That City Council hereby acknowledges receipt of the “then and now certificate” from the City Auditor and authorizes and directs the City Auditor to authorize payment to The Artcraft Group Inc dba Foremost Promotions per invoice approved by the Department Director (or designee) in an amount not to exceed $6,380.33.
SECTION 2. That the expenditure of $6,380.33, or so much thereof as may be needed, is hereby authorized in the General Fund 1000 in object class 02 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approved by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.