Explanation
Background: During the second half of 2003, the Department of Technology, working with SBC, identified a number of invoices for which payment was in question. At the occasion of the third quarter review, an estimate of the potential amount was made and reflected in the review process. However, the Technology Department's research did not conclude in time for encumbrances to be processed. This ordinance authorizes a $50,000 supplemental appropriation, and establishes a purchase order under the city's universal term contract (CT-09759 - expiring 9/30/04) for the Department of Technology, Telecommunications Division cable fund in order to pay outstanding invoices for SBC service received in 2003 on behalf of general fund agencies that were not encumbered at year end.
This ordinance is submitted as an emergency so as to allow the Technology Department to process payment to SBC as quickly as possible.
Fiscal Impact: Funding for this supplemental appropriation is available within the Telecommunications cable fund.
Title
To authorize a supplemental appropriation of $50,000 from the unappropriated balance of the Telecommunications cable fund for the purpose of paying outstanding SBC invoices; to authorize the expenditure of $50,000 or as much thereof as may be necessary from the Department of Technology, Telecommunications cable fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the Department of Technology, Telecommunications Division, as a consequence of its research, has determined that there are SBC invoices remaining from 2003 on behalf of general fund agencies; and
WHEREAS, passage of this ordinance will enable the Department of Technology to appropriate these funds and pay the aforementioned invoices, for which funding is available within the unappropriated balance of the cable fund; and
WHEREAS, an emergency exists in the usual daily operation of the Technology Department, Division of Telecommunication in that it is immediately necessary to appropriate funds and establish a purchase order under the city's UTC for the purpose of paying outstanding SBC invoices thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from unappropriated monies in the Telecommunications Division cable fund, and from all monies estimated to come into said fund, from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, the sum of $50,000.00 be and is hereby appropriated to the cable fund, fund 203, Department of Technology, Telecommunications Division, Division No. 4703, citywide technology expenses oca 471888, object level 1 - 03, object level 3 - 3320.
SECTION 2. That the expenditure of $50,000 or so much thereof as may be necessary under a purchase order established from the city's UTC is hereby authorized to be paid from the Department of Technology, Telecommunications Division, division number 4703, cable fund, fund number 203, citywide technology expenses oca 471888, object level 1 - 03, object level 3 - 3320.
SECTION 3. That said monies shall be paid upon order of the Department of Technology; and no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.