Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to establish purchase orders for the purchase of Light Duty Trucks from an established Universal Term Contract, FL004803, with Ricart Properties, Inc. The Light Duty Trucks to be purchased are as follows: four (4) full size pick-up trucks; one (1) one ton van; three (3) one ton cab chassis; one (1) HD one ton cab chassis; and six (6) transit connects. The trucks will be used throughout the Division of Sewerage and Drainage for daily operations and will replace older, less efficient vehicles as approved by the City of Columbus Fleet Management Division. In support of the City's green fleet initiative, the Flex Fuel (E85 Fuel) option was chosen when available.
Supplier: Ricart Properties, Inc. (31-1282546) Expires 9/21/12.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Finds for Recovery Certified Search.
This ordinance is being submitted as an emergency measure in order to take advantage of an opportunity to purchase 2012 model trucks at 2011 contract pricing. The Light Duty Truck universal term contract expires on September 30, 2011.
FISCAL IMPACT: $319,303.00 is budgeted and needed for this purchase from the Sewerage System Operating Fund.
$750,292.90 was expended in Fund 650 for Equipment-Trucks (6652) during 2010.
$1,137,993.57 was expended in Fund 650 for Equipment-Trucks (6652) during 2009.
Title
To authorize the Director of Finance and Management to establish blanket purchase orders for the purchase of Light Duty Trucks from a Universal Term Contract with Ricart Properties, Inc. for the Division of Sewerage and Drainage; to authorize the expenditure of $319,303.00 from the Sewerage System Operating Fund; and to declare an emergency. ($319,303.00)
Body
WHEREAS, the Purchasing Office opened formal bids for the option to purchase Light Duty Trucks; and
WHEREAS, a Universal Term Contract was established with Ricart Properties Inc. for the purchase of Light Duty Trucks; and
WHEREAS, the Division of Sewerage and Drainage requires replacement Light Duty Trucks for its daily operations; and
WHEREAS, purchase orders will be issued in accordance with the terms and specifications of Solicitation Number SA003720 on file in the Purchasing Office; and
WHEREAS, this ordinance is being submitted as an emergency measure in order to take advantage of an opportunity to purchase 2012 model trucks at 2011 contract pricing. The Light Duty Truck universal term contract expires on September 30, 2011; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, of the Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to order the required Light Duty Truck prior to the universal term contract's expiration date thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish blanket purchase orders with Ricart Properties, Inc. for the purchase of Light Duty Trucks for the Division of Sewerage and Drainage in accordance with specifications on file in the Purchasing Office.
Section 2. That to pay the cost thereof, the expenditure of $319,303.00, or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operation Fund, Department 60-05, Object Level One 06, Object Level Three 6652, OCA Codes as follows:
OCA 605089 Sewer Maintenance Operations Center $189,206.00
OCA 605592 Pretreatment $67,995.00
OCA 605077 GIS $16,772.00
OCA 605113 Design (SSES) $45,330.00
Total $319,303.00
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.