Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order for the purchase of two (2) Single Axle Dump Trucks for the Division of Sewerage and Drainage, Sewer Maintenance Operation Center from Center City International. The trucks will be used for sewer and storm water line rehabilitation, repair and maintenance projects.
Approval from Fleet Management is attached. These trucks replace two dump trucks BT-18309 and BT18576
The Purchasing Office opened formal bids on September 11, 2008 for the purchase of two (2) Single Axle Dump Trucks. Four (4) bids were received. The tabulation of those bids follows:
Graham Ford Inc $98,923.00/each
Graham Ford Inc (alt) $103,962.00/each
Center City International $105,744.00/each
Bob McDorman Chevrolet Inc. $108,816.54/each
After review of the bid, the apparent low bidder was Graham Ford Inc. However, Graham Ford is going out of business in November of 2008 and has requested to withdraw their bid. (E-mail attached). The Division of Sewerage and Drainage recommended and award to be made to the next low bidder, Center City International.
The bid requested quotes for extended warranty and an option for Compressed Natural Gas (CNG). The Division of Sewerage and Drainage is not awarding the extended warranty and the vehicle does not come equipped with CNG option.
SUPPLIER: Center City International (31-1048371) Expires 3-11-10
FISCAL IMPACT: $211,488.00 is budgeted and needed for this purchase.
Emergency legislation is being requested so that the vehicles can be order by the end of the year and to allow for the disposition of the older vehicles.
Title
To authorize the Director of Finance and Management to establish a purchase order with Center City International for the purchase of two (2) Single Axle Dump Trucks for the Division of Sewerage and Drainage, and to authorize the expenditure of $211,488.00 from the Sewerage System Operating Fund and to declare and emergency. ($211,488.00)
Body
WHEREAS, the Division of Sewerage and Drainage has need to purchase two (2) Single Axle Dump Trucks for use by the Sewer Maintenance Operation Center for sewer and storm water line rehabilitation, repair and maintenance projects, and
WHEREAS, the Purchasing Office opened formal bids and four (4) bids were received, and
WHEREAS, the bid asked for quotes for extended warranty and an option for Compressed Natural Gas (CNG). The Division of Sewerage and Drainage is not awarding the extended warranty and the vehicle does not come equipped with CNG option, and
WHEREAS, the apparent low bidder, Graham Ford Inc. is going out of business in November 2008 and has requested to withdraw their bid and the Division of Sewerage and Drainage awarded to the next low bidder, Center City International, and
WHEREAS, a purchase order will be established in accordance with bid number SA-003025 on file with the Purchasing Office, and
WHEREAS, this purchase was approved by Fleet Management, and,
WHEREAS an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to establish a purchase for two (2) Single Axle Dump Trucks so that the vehicles can be order before the end of the year and to be allow for the disposition of two older vehicles with Center City International for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Center City International. for the purchase of two (2) Single Axle Dump Trucks for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $211,488.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650
OCA 605089
Object Level 1: 06
Object Level 03: 6652
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.