Explanation
Background: This legislation authorizes the Public Service Director to enter into a contract in an amount up to $8,396,016.27 for the Morse Road Project Phase I (OPWC) Project and to pay construction inspection costs up to $915,305.11. This project is the third of five for the Morse Road - Indianola Avenue to Cleveland Avenue corridor and consists of constructing a landscaped median, curb and gutter, an improved storm drainage system, bike lanes, upgraded traffic signals, sidewalks, street and pedestrian lighting, and better access management to reduce accidents and provide pedestrian access. This project will be signed to allow U-turn locations at Morse Road intersections at Evanswood Drive, Sandy Lane, Maize Road, and Almont Drive as part of the access management plan included in the Morse Road Design study which was adopted by City Council on December 11, 2000. It is estimated that the Notice to Proceed will be issued in May 2005. This project has been given 555 calendar days for completion. The project was advertised in the Columbus City Bulletin, Dodge Reports, and by the Builders Exchange and was let by the Transportation Division. Twenty-one bidders/suppliers were solicited (21 majority, 0 minority) and 4 bids were received (4 majority, 0 minority) and tabulated on February 3, 2005, as follows:
Contractor / Bid Amount
Complete General Construction Company, Incorporated / $8,396,016.27
George J. Igel Construction Company / $9,250,864.98
Trucco Construction Company / $9,381,479.26
Kokosing Construction Company / $9,541,345.20
The Transportation Division recommends the bid award to Complete General Construction Company, Incorporated, CC#31-4366382 (expires April 5, 2005), as the lowest, best, most responsive, and most responsible bid.
Fiscal Impact: The total cost of this contract including construction inspection is $9,311,321.38. Ohio Public Works Commission funding is available via a Local Transportation Improvement Program grant of up to $3,854,260.00 and a no-interest State Capital Improvement Program loan of up to $1,227,592.57. The maximum amount of OPWC participation is $5,081,852.57. The Transportation Division budgeted $6 million for this phase of the Morse Road project in the 2004 Capital Improvements Budget. Due to the available funding from OPWC, the city-funded portion of the project will cost $4,229,468.81. The remaining funds are available as a contingency for the Morse Road project or may be used on other Transportation Division capital projects. This ordinance appropriates the loan portion within the State Issue Two Street Projects Fund, transfers this and the city match money to the Local Transportation Improvement Program Fund, appropriates all funding (city match and OPWC money) within that Fund and authorizes the contract and expenditure.
Emergency action is requested to provide for immediate expenditure authorization so that construction may start early in the 2005 construction season.
Fiscal Impact: The total cost of this contract including construction inspection is $9,311,321.38. Ohio Public Works Commission funding is available via a Local Transportation Improvement Program grant of up to $3,854,260.00 and a no-interest State Capital Improvement Program loan of up to $1,227,592.57. The maximum amount of OPWC participation is $5,081,852.57. The Transportation Division budgeted $6 million for this phase of the Morse Road project in the 2004 Capital Improvements Budget. Due to the available funding from OPWC, the city-funded portion of the project will cost $4,229,468.81. The remaining funds are available as a contingency for the Morse Road project or may be used on other Transportation Division capital projects. This ordinance appropriates the loan portion within the State Issue Two Street Projects Fund, transfers this and the city match money to the Local Transportation Improvement Program Fund, appropriates all funding (city match and OPWC money) within that Fund and authorizes the contract and expenditure.
Emergency action is requested to provide for immediate expenditure authorization so that construction may start early in the 2005 construction season.
Title
To appropriate $1,227,592.57 within the State Issue Two Street Projects Fund; to authorize the City Auditor to transfer $1,227,592.57 from the State Issue Two Street Projects Fund and $4,229,468.81 from the 1995-1999 Voted Streets and Highways fund to the Local Transportation Improvement Program Fund; to appropriate $9,311,321.88 within the Local Transportation Improvement Program Fund; to authorize the Public Service Director to enter into contract with Complete General Construction Company, Incorporated, for the Morse Road Phase 1 (OPWC) project for the Transportation Division; to authorize the expenditure of $9,311,321.38 from the Local Transportation Improvement Program Fund, and to declare an emergency ($9,311,321.38)
Body
WHEREAS, bids were received and tabulated on February 3, 2005, for the Morse Road Phase 1 - (OPWC) project and a satisfactory bid has been received; and
WHEREAS, the total cost of this contract including construction inspection is $9,311,321.38; and
WHEREAS, Ohio Public Works Commission funding is available via a Local Transportation Improvement Program grant of up to $3,854,260.00 and a no interest State Capital Improvement Program loan of up to $1,227,592.57; and
WHEREAS, it is necessary to appropriate the loan portion within the State Issue Two Street Projects Fund; and
WHEREAS, it is necessary to transfer the loan portion and city matching funds to the Local Transportation Improvement Program Fund, appropriate all funding (the city match and OPWC money) within that Fund and authorize the contract and expenditure; and
WHEREAS, the Transportation Division recommends acceptance of the lowest, best, most responsive, and most responsible bid submitted by Complete General Construction Company, Incorporated; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that the contract should be awarded immediately so that construction can be started in May, 2005, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in Fund 764, the State Issue Two Street Projects Fund, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $1,227,592.57 be and hereby is appropriated to the Public Service Department, Transportation Division, Department No. 59-09, as follows:
Grant / Grant Name / OCA Code / Object Level 01/03 Codes / Amount
595009 / Morse Road Phase 1 - (OPWC) / 595009 / 06/6631 / $1,227,592.57
Total: $1,227,592.57
SECTION 2. That the City Auditor is hereby authorized and directed to transfer $1,227,592.57 from Fund 764, the State Issue Two Street Projects Fund, Transportation Division, to Fund 763, the Local Transportation Improvement Program Fund, as follows:
TRANSFER FROM:
Fund / Dept. # / Grant / OCA Code / Object Level 01/03 Codes / Amount
764 / 59-09 / 595009 / 595009 / 06/6600 / $1,227,592.57
Total Transfer From: $1,227,592.57
TRANSFER TO:
Fund / Dept. # / Grant / OCA Code / Object Level 01/03 Codes / Amount
763 / 59-09 / 595009 / 595009 / 80/0886 / $1,227,592.57
Total Transfer To: $1,227,592.57
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $4,229,468.81 from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Transportation Division to Fund 763, the Local Transportation Improvement Program Fund, as follows:
TRANSFER FROM:
Fund / Dept. # / Project / OCA Code / Object Level 01/03 Codes / Amount
704 / 59-09 / 530052 / 644385 / 06/6600 / $4,229,468.81
Total Transfer From: $4,229,468.81
TRANSFER TO:
Fund / Dept. # / Grant / OCA Code / Object Level 01/03 Codes / Amount
763 / 59-09 / 595009 / 595009 / 80/0886 / $4,229,468.81
Total Transfer To: $4,229,468.81
SECTION 4. That from the unappropriated monies in Fund 763, the Local Transportation Improvement Program Fund, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $9,311,321.38 and hereby is appropriated to the Public Service Department, Transportation Division, Department No. 59-09, as follows:
Grant / Grant Name / OCA Code / Object Level 01/03 Codes / Amount
595009 / Morse Road Phase 1 - (OPWC) / 595009 / 06/6631 / $9,311,321.38
Total: $9,311,321.38
SECTION 5. That the monies appropriated in the foregoing Sections 1 and 4 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the Public Service Director be and hereby is authorized to enter into contract in the amount of $8,396,016.27 with Complete General Construction Company, Incorporated, 1221 East Fifth Avenue, Columbus, Ohio 43219 for the Morse Road Project Phase 1 - (OPWC) project for the Transportation Division.
SECTION 7. That the expenditure of $9,311,321.38 or so much thereof as may be necessary be and hereby is authorized from Fund 764, the Local Transportation Improvement Program Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 595009 and Grant 595009 for said contract cost and related construction inspection expenses.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.