Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Greenscapes Landscape Co., Inc. for the installation of 725 street trees throughout Columbus to further the Mayor’s Green Initiative and to help replace trees that have been lost to the Emerald Ash Borer.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed before the ground freezes.
Fiscal Impact:
$199,360.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract. This ordinance is contingent upon ordinance #1694-2015.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 8, 2015 and received by the Recreation and Parks Department on May 27, 2015. Bids were received from the following companies:
Status Amount
Greenscapes MAJ $181,360
Facemyer FBE $217,500
After reviewing the proposals that were submitted, it was determined that Greenscapes Landscape Co was the lowest and most responsive bidder.
Principal Parties:
Greenscapes Landscape Company
4220 Winchester Pike, Columbus, OH 43232
Tom Kuhn 614-830-2606
CC# 31-1027889
Exp Date: 8/16/15
Columbus Employees: 30+
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Company for the Street Tree Installation Fall 2015 Project; to authorize the expenditure of $181,360.00 with a contingency of $18,000.00 for a total of $199,360.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($199,360.00)
Body
WHEREAS, proposals were received by the Recreation and Parks Department on May 27, 2015 for the Street Tree Installation Fall 2015 Project and will be awarded to Greenscapes Landscape Company as the lowest and most responsive bidder; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed before the ground freezes; NOW, THEREFORE,
BE IT ORDAINED BY THE COLUMBUS CITY COUNCIL:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into contract with Greenscapes Landscape Company for the Street Tree Installation Fall 2015 Project.
SECTION 2. That the expenditure of $199,360.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510039-100001 (Street Trees) 723901 6621 $173,824.58
510039-100002 (Emerald Ash Borer) 723902 6621 $25,535.42
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approved by the Mayor, or 10 days after if the Mayor neither approves nor vetoes the same.