Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with URS Corporation - Ohio for the South Wellfield Expansion Project, for the Division of Power and Water Contract No. 990.
This current modification (No. 3) is for additional design and engineering services during construction which were due to changed site conditions, or not included in the original scope of services, including evaluation of the impacts of the new well installations at PAWP on private residential wells in the area, to provide limited construction testing services, to update the City's Wellfield Protection Plan Map to include the new wells and changes in mining operation at the nearby Olen quarry, for collection and inclusion of new asset data in the City's WAM system, and to increase wage rates due to account for the project time delay.
This project is necessary to meet anticipated demand projections for the Parsons Avenue Water Plant (PAWP) service area. The PAWP is an essential and integral component in the Columbus area water supply and treatment infrastructure. Adequate supply of water is essential to economic growth and development.
This project was developed as a result of the Water Beyond 2000 plan. Water Beyond 2000 included extensive public meetings and notifications. There were specific meetings related to the South Wellfield Expansion of which this project is a component.
1.1 Amount of additional funds to be expended: $238,349.00
Original Contract Amount: $1,210,000.00
Modification No. 1 $ 422,592.00
Modification No. 2 $ 153,130.00
Modification No. 3 $ 238,349.00
Total (Orig. + Mods 1 - 3) $2,024,071.00
1.2. Reasons additional goods/services could not be foreseen:
The original contract and modifications focused on the design of these new water sources, with updates due to changing conditions and demands, and associated paperwork and reporting that came out of various changes. As the project progressed, the individual well design and construction were broken up for strategic implementation, which meant that designs had to be packaged, bid and managed during construction separately, which caused additional work and increased schedules. Other items were not included in the original scope, such as the impact the construction of the wells might have on residential well operation, which requires testing and monitoring of the residential wells during startup and operation. The Wellfield Protection Plan Map also needs to be updated to include the new wells, along with the implementation of the City's CMMS system for asset monitoring.
1.3. Reason other procurement processes are not used:
The current consultant is familiar with the project and has completed all the work to date on the plans as well as has been the main point of contact for all involved regulatory agencies. They have also provided engineering services through the construction of one collector well, and the knowledge and experience gained through this project will be of great benefit when a similar well is constructed at Site 106. Bidding the work to another consultant will further delay the project and will probably result in higher costs due to bringing the new consultant up to speed on the project.
1.4. How cost of modification was determined:
The consultant prepared a detailed estimate of cost per task for remaining scope of work, broken down by project phase. The consultant also prepared a cost for all work that was performed outside the original scope of work. City Project management staff reviewed and approved these cost summaries.
2. CONTRACT COMPLIANCE INFO: 34-0939859, expires 7/28/13, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against URS Corporation - Ohio.
3. FUTURE CONTRACT MODIFICATION: This contract with be modified a fourth time (2016) in order to complete the plans and specifications for the remainder of the wells to be constructed in Pickaway County, and the engineering services during construction when they are built. This project has been shifted out several years due to reductions in projected water demand.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with URS Corporation - Ohio for the South Wellfield Expansion Project; for the Division of Power and Water; to authorize the transfer and expenditure of $238,349.00 from the Water Works Enlargement Voted Bonds Fund; and to authorize an amendment to the 2011 Capital Improvements Budget. ($238,349.00)
Body
WHEREAS, Contract No. EA025198-002 was authorized by Ordinance No. 1805-01, passed November 12, 2001, was executed on January 25, 2002, and approved by the City Attorney on February 20, 2002; and
WHEREAS, Modification #1 to the original contract number, EL004639, was authorized by Ordinance No. 1077-2004, passed July 19, 2004, was executed September 19, 2004, and signed by the City Attorney on September 23, 2004; and
WHEREAS, Modification #2 to the original contract number, EL006781 was authorized by Ordinance No. 1833-2006, passed November 20, 2006, was executed February 28, 2007, and signed by the City Attorney on March 6, 2007; and
WHEREAS, Modification # 3 is needed is for additional design and engineering services during construction which were due to changed site conditions, or not included in the original scope of work, to evaluate the impacts of the new well installations at the Parsons Avenue Water Plant (PAWP) on private residential wells in the area, to provide limited construction testing services, to update the City's Wellfield Protection Plan Map to include the new wells and changes in mining operation at the nearby Olen quarry, for collection and inclusion of new asset data in the City's WAM system, and to increase wage rates due to account for the project time delay; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer and expend funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the professional engineering services contract with URS Corporation - Ohio, for the South Wellfield Expansion Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services agreement with URS Corporation - Ohio for the South Wellfield Expansion Project, in the amount of $238,349.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3.That the City Auditor is hereby authorized to transfer $238,349.00 within the Department of Public Utilities, Division of Power and Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept./Div. No. 60-09, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690428-100000 (carryover) | DRWP Trtmt. Cap. Inc. | 606428 | -$141,906.19
606 | 690290-100002 (carryover) | Dist. Imp's-Water Audit | 669002 | -$0.89
606 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | 606006 | -$96,441.92
606 | 690359-100000 (carryover) | S. Wellfield Expansion | 642900 | +$238,349.00
SECTION 4.That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690428-100000 (carryover) | DRWP Trtmt. Cap. Inc. | $0 | $141,907 | +$141,907
(establish authority for cash)
606 | 690428-100000 (carryover) | DRWP Trtmt. Cap. Inc. | $141,907 | $0 | -$141,907
606 | 690290-100002 (carryover) | Dist. Imp's-Water Audit | $347,593 | $347,594 | +$1
(establish authority for cash)
606 | 690290-100002 (carryover) | Dist. Imp's-Water Audit | $347,594 | $347,593 | -$1
606 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | $225,334 | $225,336 | +$2
(establish authority for cash)
606 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | $225,336 | $$128,894 | -$96,442
606 | 690359-100000 (carryover) | S. Wellfield Expansion | $129,077 | $367,427 | +$238,350
SECTION 5. That the expenditure of $238,349.00 is hereby authorized for the South Wellfield Expansion Project within the Water Works Enlargement Voted Bounds Fund, Fund No. 606, Division 60-09, Project No. 690359-100000 (carryover), Object Level Three 6677, OCA Code 642900.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.