Explanation
BACKGROUND: This legislation is to authorize the purchase of two (2) Compressed Natural Gas (CNG) Flatbed Trucks for the Public Service Department, Refuse Collection Division as part of the Congestation Mitigation and Air Quality (CMAQ) grant. These units will replace older ones which are beyond their useful service lives.
The CMAQ grant was awarded to the Fleet Management Division, from the Ohio Department of Transportation, sponsored by the Mid-Ohio Regional Planning Commission (MORPC). The goal of the project is to significantly reduce emissions from heavy-duty diesel vehicles. Ordinance 1178-2008 was passed on July 17, 2008 authorizing the acceptance and appropriation of this grant. Three interrelated projects are part of the grant; emission-reduction retrofit equipment purchases, anti-idling equipment purchases and CNG vehicle purchases.
CNG vehicles produce significantly lower amounts of harmful emissions such as nitrogen oxides, particulate matter and toxic and carcinogenic pollutants. Natural gas is a domestically available, inherently clean burning fuel. Using compressed natural gas as vehicle fuel increases energy security by reducing our dependence on foreign oil and improves public health and the environment. Currently, CNG is also significantly lower in cost than either gasoline or diesel. The City of Columbus has paid an average of $2.77 per gallon year to date in 2010 for diesel fuel. CNG is currently retailing in Columbus for $1.50 per gge (gasoline gallon equivalent), a $1.27 per gallon or 46% savings in fuel cost.
Formal bids for the Flatbed Trucks with the Compressed Natural Gas engine option were received from one (1) vendor by the Purchasing Office on June 10, 2010 via SA003579.
This ordinance authorizes the Finance and Management Director to issue a purchase order to Ricart Properties Inc. for two (2) CNG Flatbed Trucks for the Division of Refuse Collection.
Contract Compliance No.: Ricart Properties, Inc 31-1282546 expires 10/23/2010
Emergency Designation: Emergency legislation is requested so that the purchase orders can be issued as soon as possible, thereby ensuring that deadlines of the CMAQ grant are met.
FISCAL IMPACT: Funding for the base trucks and 20% of the CNG upgrade will be funded through the 2010 Capital Improvements Budget in the Refuse Collection General Obligation bonds. Of this, $83,400.00 is for the base cost of the Flat Bed Truck. An additional amount of $50,800.00 is necessary for the upgrade to CNG. Of this, 20% will be transferred from the Refuse Fund to the CMAQ Grant fund. The remaining $40,640.00, representing 80% of the cost of the CNG upgrade, will be funded by the CMAQ grant, from funds from the State Department of Transportation. The Get Green Initiative will provide funding in the amount of $3,514.00 for the base cost of one Flat Bed Truck.
Title
To authorize the Finance and Management Director to establish a purchase order with Ricart Properties Inc. for the purchase of two (2) CNG flatbed trucks for the Division of Refuse Collection; to amend the 2010 Capital Improvement Budget; to authorized the City Auditor to transfer funds within the Refuse Colletion Bond Fund and within the General Government Grant Fund; to authorized the City Auditor to transfer $10,160.00 from the Refuse Collection Bond Fund to the CMAQ Grant; to authorize the City Auditor to appropriate $50,800.00 to the CMAQ grant fund; and to authorize the expenditure of $79,886.00 from the Refuse Collection Bond Fund; to authorize the expenditure of $3,514.00 from the Get Green Grant and $50,800.00 from the CMAQ grant; and to declare an emergency. ($134,200.00)
Body
WHEREAS, there is a need to replace flat bed truck vehicles for the Division of Refuse to maintain their ability to transport 30 and 90 gallon residential refuse receptacles throughout the City of Columbus; and
WHEREAS, the Purchasing Department solicited formal bid SA003579 for this equipment; and
WHEREAS, Ricart Properties was the only bidder and awarded this bid; and
WHEREAS, funding in the amount of $3,514.00 will be provided by the Get Green Initiative; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse Collection, Department of Public Service, in that it is immediately necessary to issue a purchase order for refuse collection vehicles so that CMAQ grant deadlines are not missed, thereby preserving the public health, peace, property, safety, welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order with Ricart Properties Inc. for two (2) CNG flat bed truck vehicles for the Division of Refuse, Department of Public Service.
SECTION 2. That the 2010 Capital Improvement budget ordinance #0564-2010, as amended, be and hereby amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
703/520001-100003/Mechanized Collection Equipment - Automated Side loaders/$2,411,496/ $198,854/ $2,610,350
703/520001-100004/Mechanized Collection Equipment - Front Box Loader/$721,474/ $201,631/ $923,105
703/520001-100006/Mechanized Collection Equipment - Semi Automated/$884,062/ ($421,903) /$462,159
703/520001-100007/Mechanized Collection Equipment - Flat Beds/$75,000/ $108,606/ $183,606
703/520001-100009/Mechanized Collection Equipment - Knuckle Boom/$600,000/ ($87,188)/ $512,812
SECTION 3. That the City Auditor be and hereby is authorized to transfer cash and appropriation in the amount of $509,091.00 within Fund 703, Dept-Div 59-02, Division of Refuse Collection as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
703/520001-100006/ Mechanized Collection Equipment - Semi Automated/06-6652/730106/$421,903.00
703/520001-100009/Mechanized Collection Equipment - Knuckle Boom/ 06-6652 /730109/$87,188.00
TRANSFER TO
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
703/520001-100003/Mechanized Collection Equipment - Auto. Side loaders/06-6652/730103/ $198,854.00
703/520001-100004/Mechanized Collection Equipment - Front Box Loader /06-6652/730104/$201,631.00
703/520001-100007/Mechanized Collection Equipment - Flat Beds/06-6652/730107/$108,606.00
SECTION 4. That the transfer of cash and appropriation be and hereby authorized within the Refuse Collection G.O. Bond Fund for the Refuse Collection Division as follows:
Transfer from:
Project / Project Name / O.L. 01/03 Code / OCA Code / Amount
520001-100007 / Mechanized Collection Equip-Flatbed Trucks / 06-6652 / 730107 / $10,160.00
Transfer to:
Project / Project Name / O.L. 01/03 Code / OCA Code / Amount
520001-100007 / Mechanized Collection Equip-Flatbed Trucks/ 10-5501 / 730107 / $10,160.00
SECTION 5. That the transfer of monies between funds be authorized as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520001-100007 /Refuse Equipment - Flatbed Trucks/ 10-5501 / 730107 / $10,160.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220 /458086 / CMAQ Improvement Program/80/0886 / 458086 /$10,160.00
SECTION 6. That the transfer and appropriation of monies between object levels within the General Government Grant Fund as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
220/ 404001 /Get Green Grant Fund/03-3000 /404001/ $3,514.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220/ 404001 /Get Green Grant Fund/03-6652 /404001/ $3,514.00
SECTION 7. That the sum of $50,800.00 be and hereby is appropriated from the unappropriated balance of Fund 220, General Government Grant Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 to Dept-Div. 45-05, the Division of Fleet Management as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220 /458086/CMAQ Improvement Program/ 06-6652 / 458086 / $50,800.00
SECTION 8. That the expenditure of $79,886.00 or so much thereof as may be needed, is hereby authorized from the Refuse Collection bond fund, Dept/Division: 59-02, Fund 703, OCA 730107, project number 520001-100007 Object Level One:06, Object Level Three: 6652.
SECTION 9. That the expenditure of $3,514.00 or so much thereof as may be needed, is hereby authorized from the Dept/Division: 40-01, Get Green grant 404001, Fund 220, OCA 404001, Object Level One: 06, Object Level Three: 6652.
SECTION 10. That the expenditure of $50,800.00 or so much thereof as may be needed, is hereby authorized from the Dept/Division: 45-05, CMAQ Improvement Program grant 458086, Fund 220, OCA 458086, Object Level One:06, Object Level Three: 6652.
SECTION 11. That upon obtaining other funds for the purchase of compressed natural gas flatbed trucks for the Department of Public Service, the City Auditor is hereby authorized and directed to the amount transferred under Section 2.
SECTION 12. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 13. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 14. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 15. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.