Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Jess Howard Electric Company for replacing the main service line, wiring and a new panel at Sensenbrenner Park. This work is being done to repair the electrical system in the fountain pump house that has deteriorated. The costs for this project will be $26,795.00 with a contingency of $3,205.00, for a total of $30,000.00.
Bids were requested in accordance with the relevant sections of City Code Chapter 329, on February 10, 2015 and received by the Recreation and Parks Department on February 27, 2015. Bids were received from the following companies:
Company Amount
Jess Howard Electric (MAJ) $26,795.00
Capital City Electric (MAJ) $31,270.94
After reviewing the proposals that were submitted, it was determined that Jess Howard Electric Company was the lowest and most responsive bidder.
Jess Howard Electric Company has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
In addition to the above, this ordinance will transfer cash and authority within fund 702 for future projects and to properly align carryover cash for the 2015 Capital Improvement Budget.
Principal Parties:
Jess Howard Electric Company
6630 Taylor Road, Blacklick, OH 43004
Keith Dalton 614-861-1300
CC# 314405752
Exp. 10/29/16
Columbus Employees: 25+
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start immediately in order to complete the project in the spring season for the fountain to be open in mid-May.
Fiscal Impact:
$30,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract. This ordinance is contingent on the passage of the 2015 Capital Improvement Budget.
Title
To authorize and direct the Director of the Recreation and Parks Department to enter into contract with Jess Howard Electric for electrical service at Sensenbrenner Park; to authorize the expenditure of $26,795.00 with a contingency of $3,205.00 for a total of $30,000.00 from the Recreation and Parks Voted Bond Fund; to authorize the City Auditor to transfer $605,000.00 within the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on February 10, 2015 and will be awarded to Jess Howard as the lowest, best, most responsible and responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to enter into contract with Jess Howeard Electric so that work may start immediately to have the fountain open in May; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Jess Howard Electric for the electric services at Sensenbrenner Park.
SECTION 2. That the City Auditor is hereby authorized to transfer $605,000.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510017-100386 (three creeks) 717386 6621 $300,000.00
510017-100000 (Park Improvements - General) 721700 6621 $225,544.31
510316-100000(Greenways) 644625 6621 $317.82
510229-100001 (Trail Safety) 722901 6621 $37,492.15
510316-100124 (Planning area 24) 716124 6621 $41,348.85
510316-100125 (Planning area 25) 716125 6621 $59.71
510035-100004 (Facilities) 723504 6620 $32.16
510035-100229 (Thompson) 735229 6620 $200.00
510040-100001 (Maintenance Equip.) 724001 6651 $5.00
$605,000.00
TO:
Project OCA Code Object Level 3 Amount
510316-100022 (Scioto Trail 5th Ave) 731622 6621 $600,000.00
510017-100456 (Public Drinking Fountains) 717456 6621 $5,000
$605,000.00
SECTION 3. For the purpose stated in Section 1, the expenditure of $30,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510017-100000 (Park Improvements) 721700 6621 $30,000.00
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after passage if the Mayor neither approves nor vetoes the same.