Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to enter into a sole source contract with Motorola Solutions, Inc. for the ongoing maintenance and support services for the PremierOne Records system for one year, from January 1, 2027, through December 31, 2027, at a cost of $362,015.00.
In 2002, the Division of Police purchased and implemented a computerized Ohio Incident Based Reporting System/National Incident Based Reporting System (OIBRS/NIBRS), for offense and complaint/incident reports. NIBRS is a set of rules set forth by the federal government to be followed by local and state agencies when reporting crime statistics. It assures all law enforcement agencies report crime data using the same data makers, types, and descriptors, as well as the same reporting methods, which enhances the FBI's ability to analyze the incoming statistics. In 2014, the data migration from the legacy records management system (NetRMS) to the Motorola PremierOne Records Computerized Crime Data Reporting System allowed for the data to be housed in one system.
PremierOne Records is a proprietary system from Motorola Solutions, Inc., the sole provider and copyright holder. As such, the City must purchase annual support and maintenance from Motorola Solutions, Inc. For this reason, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.
FISCAL IMPACT:
This ordinance authorizes the continuation of maintenance and support services, from Motorola Solutions, Inc., at a cost of $362,015.00. Funds have been identified and are available within the 2026 Department of Technology, direct charge agency, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Motorola Solutions, Inc.
Vendor Account: 007169
Expiration Date: 8/31/2028
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to enter into a sole source contract with Motorola Solutions, Inc. for the ongoing maintenance and support of the PremierOne Records system in accordance with sole source provisions of the Columbus City Code; and to authorize the expenditure of $362,015.00 from the Department of Technology, direct charge agency, Information Services Operating Fund. ($362,015.00)
Body
WHEREAS, to authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to enter into a sole source contract with Motorola Solutions, Inc. for ongoing maintenance and support of the PremierOne Records system in the amount of $362,015.00 for a one-year term, beginning on January 1, 2027 through December 31, 2027; and
WHEREAS, it is necessary to authorize the expenditure of up to $362,015.00 from the Department of Technology, direct charge agency, Information Services Operating fund; and
WHEREAS, Motorola Solutions, Inc. is the sole provider for the PremierOne Records system, and this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Chapter 329; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to enter into a contract for software support and maintenance services with Motorola Solutions, Inc. in order to facilitate and maintain uninterrupted services from this supplier because the PremierOne Records system is essential and a critical component for offense and complaint/incident reports; and NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, be and is hereby authorized to enter into contract with Motorola Solutions, Inc. for software maintenance and support of the PremierOne Records system. The coverage term period is from January 1, 2027, through December 31, 2027, at a cost of $362,015.00.
SECTION 2. That the expenditure of $362,015.00, or so much thereof as may be necessary is hereby authorized to be expended from: (Please see attachment 2770-2026EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance is being established in accordance with the sole source provisions of the City of Columbus Code, Chapter 329.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.