Explanation
Background
This ordinance authorizes the City Auditor to enter into an agreement for maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management Systems (1576-97), and Vendor Services (0817-2005). AKA Enterprise Solutions has individuals with the expertise necessary to provide the technical services on the current finanical system, and have offered to provide service at a reduced rate than the previous provider who no longer has the individuals with the required skills. The contract will include $50,000.00 for maintenance and $35,000.00 for additional consulting services, for a total expenditure of $85,000.00
Contract Compliance: . FID number is 13-3507800; contract compliance expires on 03/10/2016.
Fiscal Impact: The funds necessary for this contract are budgeted within the 2015 Auditor's Office operating budget
Emergency Designation: Emergency legislation is necessary to ensure uninterrupted maintenance and support service.
Title
To authorize and direct the City Auditor to enter into a contractual agreement with AKA Enterprise Solutions, Inc. for maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management, and Vendor Services Systems; to waive competitive bidding provisions of Chapter 329 of Columbus City Codes; to authorize the expenditure of $85,000.00 from the general fund; and to declare an emergency. ($85,000.00)
Body
WHEREAS, the City Auditor has a need for continued maintenance on the Accounting, Purchasing, Budgeting, Asset Management, and Vendor Services Systems for the City of Columbus necessary to accommodate the year 2015; and
WHEREAS, it is in the best interest of the city to waive competitive bidding to enter into contract with AKA Enterprise Solutions, Inc. for this purchase; and
WHEREAS, an emergency exists in the usual daily operations of the City Auditor's Office in that it is immediately necessary to authorize the City Auditor to enter into contract with AKA Enterprise Solutions, Inc. for support services and maintenance for the Accounting, Purchasing, Budgeting, Asset Management, and Vendor Services Systems to ensure uninterrupted service and maintenance, thereby preserving the public health, peace, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Auditor be and is hereby authorized and directed to enter into contract with AKA Enterprise Solutions, Inc. to provide maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management, and Vendor Services Systems.
SECTION 2. That Council finds that it is in the best interest of the City of Columbus to waive the provisions of Chapter 329 of City Code relating to competitive bidding to permit the aforementioned purchase.
SECTION 3. That the aforesaid purpose of the expenditure of $85,000.00, or so much thereof as may be needed, is hereby authorized from the General Fund as follows:
Department Fund OCA OL1 OL3 Amount
22-01 Auditor's Office 010 220111 03 3369 $85,000.00
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.