Explanation
BACKGROUND: This ordinance is to authorize the Public Service Director on behalf of the City of Columbus, to enter into an agreement with York International, Contract Compliance Number 13-3473472, expiration date 04/15/2005 to expend $44,303.00 for replacement of 2 compressors for the HVAC unit at the Fire Training Academy, 3639 Parsons Avenue. In August two compressors for the HVAC system were found to be inoperable. On August 1, 2003 a Mayor's Emergency was declared. It was determined it was necessary to replace these two components due to the fact that the HVAC system could not maintain a controlled climate in increasing summer temperatures without the system working at full capacity. These compressors are part of the original HVAC system and are over ten years old. One of these compressors has a broken crankshaft and the other has inoperative valves. These two compressors are half of the system which consists of 2 chillers with 2 compressors each. Formal competitive bidding requirements were waived. Informal bids were received. The bids were as follows.
York International Corporation $49,303.00
Trane $56,682.08
Carrier $53,264.00
This price includes a $5,000.00 contingency to repair the cause of the damage to the original compressors.
Emergency action is requested in order to reimburse York International for costs incurred in the replacement of these compressors.
Fiscal Impact: Funding is available in the Facilities Management Capital Budget. The cost to replace these compressors is $49,303.00
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with York International Corporation to replace two HVAC compressors at the Fire Training Academy, to expend $49,303.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($49,303.00)
Body
WHEREAS, it is necessary to replace two HVAC compressors at the Fire Training Academy, and
WHEREAS, Facilities Management solicited informal bids for replacement of the two compressors, and
WHEREAS, a Mayor's Emergency was declared to facilitate the repair, and
WHEREAS, an emergency exists in the usual daily operation of the Facilities Management Division, Public Service Department, in that it is immediately necessary to authorize the Public Service Director to enter into a contract with York International Corporation for reimbursement of costs associated with the replacement of two compressors at the Fire Training Academy, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract for the Facilities Management Division with York International Corporation for replacement of two compressors at the Fire Training Academy.
SECTION 2. That the expenditure of $49,303.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1., be and is hereby authorized and approved as follows: Facilities Management Capital Improvement Fund, Fund 733, Project 570030, Public Service, Division No. 59-07, Object Level One Code 06, Object Level Three Code 6620 , OCA Code 643437.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.