Explanation
Background: This ordinance authorizes the transfer, appropriation, and expenditure of $1,700,000 from the Special Income Tax Fund for furniture, fixtures, and equipment at the new Police Academy currently being constructed at 1000 North Hague Avenue. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project. The Public Service Director contracted on June 16, 2003, with the Messer Construction Company, contract compliance No. 31-0740877, for the construction of the new Police Academy, to be completed in January 2005, for $18,876,875.
The portion of the bid covering furniture, fixtures, and equipment was omitted from the original contract, due to a lack of sufficient funding at the time. Furniture, fixtures, and equipment were part of the bid as Alternate Bid III and Messer Construction Company was the winning bidder. This ordinance allows the Public Service Director to modify contract EL003464 with Messer Construction Company to include Alternate bid III.
The bid for furniture, fixtures, and equipment includes speakers, microphones, a boxing ring, a telephone system, kitchen appliances, laundry appliances, bleachers, satellite dishes, a video conferencing system, shelving, data system equipment, aquatics equipment, podiums, and exercise equipment.
Emergency action is requested so as to allow the timely completion of the new Police Academy. The contractor has indicated that a delay in the delivery of furniture, fixtures, and equipment would result in delays and inefficiencies in the construction process.
Fiscal Impact: The Special Income Tax fund has a sufficient budget to support this transfer.
Title
To authorize and direct the City Auditor to transfer $1,700,000 from the Special Income Tax Fund to the Safety Bond Fund; to authorize the appropriation of said funds; to authorize and direct the Public Service Director to modify a contract with Messer Construction Company for furniture, fixtures, and equipment for the new Police Academy; to authorize the expenditure of $1,700,000 from the Safety Voted Bond Fund; and to declare an emergency. ($1,700,000)
Body
WHEREAS, it is necessary to provide furniture, fixture, and equipment to the new Police Academy, and
WHEREAS, a transfer of funds from the Special Income Tax Fund is necessary to fund this purchase; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this purchase is presently expected not to exceed $1,700,000; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is necessary to transfer and appropriate funds within the Special Income Tax Fund, in order to ensure the timely and efficient completion of the new Police Academy; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $1,700,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Safety Voted Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the amount of $1,700,000.00 is hereby transferred and appropriated to the Police Division 30-03, Safety Voted Bond Fund, Fund 701, Police Training Academy Project 330022, OCA Code 644559, Object Level Three Code 6645.
SECTION 4. That the Public Service Director be and is hereby authorized and directed to modify contract EL003464 in the amount of $1,700,000.00, or so much thereof as may be necessary, to Messer Construction for the purchase of furniture, fixtures, and equipment for the new Police Academy, Police Division 30-03, Safety Voted Bond Fund, Fund 701, Police Training Academy 330022, OCA Code 644559, Object Level Three Code 6644.
SECTION 5. That upon obtaining other funds for the Police Training Academy Project, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 2, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 6. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 7. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part of hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.