Explanation
Background: This ordinance authorizes the City Auditor to set up a certificate in the amount of $1,545,000.00 for the purchase of equipment and vehicles for the Recreation and Parks Department. These purchases will be made through the City of Columbus Purchasing Office. All bids will be obtained and contracts awarded in compliance with the relevant provisions of the Columbus City Code Chapter 329. This ordinance will set up all of the funding required to enter into contracts with the vendors on an as-needed basis. Competitive bids will be solicited and opened by the Purchasing Office, obtained through any current universal term contract, or state term contract as authorized by ordinance number 582-87. The new equipment will replace aging equipment used by the Building Maintenance, Forestry, Golf, Parks, and Sports Sections of the Recreation and Parks Department.
The list below outlines the equipment expected to be purchased as soon as possible as a result of this ordinance:
Building Maintenance:
Scissor Lift (1 each) - Estimated Expenditure $29,000.00
Power Washer Trailer (1 each) - Estimated Expenditure $30,000.00
Building Maintenance Estimated Total: $59,000.00
Forestry:
Chipper Truck (1 each) - Estimated expenditure $170,000.00
Forestry Estimated Total: $170,000.00
Golf:
Large Mower (1each) - Estimated expenditure $111,000.00
Tractor with backhoe (1 each) - Estimated expenditure $72,000.00
Utility Task Vehicles (3 each) - Estimated expenditure $45,000.00
Fairway Mower (1 each) - Estimated expenditure $80,000.00
Golf Estimated Total: $308,000.00
Parks:
Large Area Mowers (2 each) - Estimated expenditure $270,000.00
Tractors (2 each) - Estimated expenditure $160,000.00
F-450 Dump Trucks with up-fitting (3 each) - Estimated expenditure $162,000.00
Landscape Trailers (3 each) - Estimated expenditure $39,000.00
Zero-Turn Riding Mowers (4 each) - Estimated expenditure $140,000.00
Parks Estimated Total: $771,000.00
Sports:
Zero-Turn Infield Vehicle (1 each) - Estimated expenditure $50,000.00
Utility Task Vehicle with Line Marking Kit (1 each) - Estimated expenditure $72,000.00
Large Area Mower (1 each) - Estimated expenditure $115,000.00
Sports Estimated Total: $237,000.00
Benefits to the Public: Trees, parkland, facilities, sports fields, and golf courses maintained by the city enhance the quality of life of our citizens. The equipment will allow for the continued maintenance and upkeep of these amenities.
Community Input Issues: The community has expressed a desire for accessible and well-maintained parkland, facilities, golf courses, and sports fields.
Area(s) Affected: Citywide (99)
Master Plan Relation: These purchases will support the Recreation and Parks Department Master Plan by helping to ensure that trees, facilities, golf courses, sports fields, and parks remain accessible, safe, updated, user friendly, and well maintained.
Fiscal Impact: $1,545,000.00 is budgeted and available from within the Voted Recreation and Parks Bond Funds 7702 and 7712 to meet the financial obligations of these various expenditures.
Title
To authorize and direct the City Auditor to set up a certificate in the amount of $1,545,000.00 for the purchase of equipment and vehicles for the Recreation and Parks Department; to authorize and direct the Director of Finance and Management to enter into various contracts for the purchase of equipment and vehicles on behalf of the Recreation and Parks Department; to authorize the transfer of $1,545,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2022 Capital Improvements Budget; and to authorize the expenditure of $1,545,000.00 from the Recreation and Parks Voted Bond Fund. ($1,545,000.00)
Body
WHEREAS, it is necessary that the City Auditor set up a certificate in the amount of $1,545,000.00 for the purchase of equipment and vehicles for the Recreation and Parks Department; and
WHEREAS, it is necessary that the Director of Finance and Management enter into various contracts for the purchase of equipment and vehicles on behalf of the Recreation and Parks Department; and
WHEREAS, funding is budgeted and available from within the Voted Recreation and Parks Bond Funds 7702 and 7712 to meet the financial obligations of these various expenditures; and
WHEREAS, the Purchasing Office will solicit competitive bids to acquire various equipment for the Recreation and Parks Department in accordance with the relevant provisions of the Columbus City Codes, Chapter 329 or use State Term Contracts authorized per Ordinance No. 582-87; and
WHEREAS, brass tags for equipment to be replaced will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition;
WHEREAS, it is necessary to authorize the transfer of $1,545,000.00 within the Recreation and Parks Voted Bond Funds 7702 and 7712; and
WHEREAS, That the 2022 Capital Improvements Budget Ordinance 1896-2022 is amended as follows in order to provide sufficient budget authority for this ordinance and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $1,545,000.00 from the Recreation and Parks Voted Bond Funds 7702 and 7712; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the purchase of this equipment and vehicles, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to set up a certificate in the amount of $1,545,000.00 for the purchase of equipment and vehicles for the Recreation and Parks Department.
SECTION 2. That the Director of Finance and Management is hereby authorized to enter into contracts for the purchase of equipment on behalf of the Recreation and Parks Department in accordance with the relevant provisions of the Columbus City Code Chapter 329 or using State Term Contracts authorized per ordinance number 582-87.
SECTION 3. That the brass tags for equipment to be replaced will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance is contingent upon the deposit of proceeds from the May 2023 Bond Sale.
SECTION 8. That the transfer of $1,545,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Funds 7702 and 7712 per the account codes in the attachment to this ordinance.
SECTION 9. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P514003-100000; Program Projects (Small) - Sports Misc. (Voted Carryover) / $209,445 / $209,445 / $3,000 / $212,445 / $212,445 (to match cash)
Fund 7702 / P511000-100000; Renovation - Misc. (Voted 2019 SIT Supported) / $7,450,200 / $7,450,200 / ($1,000,000) / $6,450,200 / $6,450,200
Fund 7702 / P514002-100000; Program Projects (Small) - Golf Misc. (Voted 2019 SIT Supported) / $850,000 / $850,000 / ($308,000) / $542,000 / $542,000
Fund 7702 / P514003-100000; Program Projects (Small) - Sports Misc. (Voted Carryover) / $212,445 / $212,445 / ($212,445) / $0 / $0
Fund 7712 / P514003-100000; Program Projects (Small) - Sports Misc. (Voted 2019 SIT Supported) / $140,000 / $140,000 / ($24,555) / $115,445 / $115,445
Fund 7702 / P511011-100000; Maintenance Equipment - Parks (Voted 2019 SIT Supported) / $0 / $0 / $771,000 / $771,000 / $771,000
Fund 7702 / P511017-100000; Forestry Equipment (Voted 2019 SIT Supported) / $0 / $0 / $170,000 / $170,000 / $170,000
Fund 7702 / P511054-100000; Building Maintenance Equipment (Voted 2019 SIT Supported) / $0 / $0 / $59,000 / $59,000 / $59,000
Fund 7702 / P514005-100000; Golf Equipment (Voted 2019 SIT Supported) / $0 / $0 / $308,000 / $308,000 / $308,000
Fund 7702 / P514006-100000; Sports Equipment (Voted Carryover) / $10,448 / $0 / $212,445 / $222,893 / $212,445
Fund 7712 / P514006-100000; Sports Equipment (Voted 2019 SIT Supported) / $0 / $0 / $24,555 / $24,555 / $24,555
SECTION 10. That the expenditure of $1,545,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Funds 7702 and 7712 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 11. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks. All contracts will be entered into in compliance with the relevant provisions of the Columbus City Code, Chapter 329.
SECTION 12. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.