Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Transformers for Electrical Distribution System for The Division of Power to replenish stock for maintenance of the existing infrastructure and new customer service. The various types of transformers on this contract are used in the distribution network to step down voltages.
The Purchasing Office advertised and solicited competitive bids for the purchase of Transformers for the Electrical Distribution System for the Division of Power in accordance with Section 329.06 (SA005585). Seventy-eight (78) vendors were solicited: seventy-four (74) MAJ; two (2) MBR; one (1) AS1 and one (1) M1A. Six (6) MAJ bids were received and opened on September 25, 2014. The Division of Power recommends awards to be made to the lowest responsive and responsible and best bidders as follows:
ERMCO for Items 2, 4, 5, 6, 7, 10, 11, 12, 13, 14 and 15for an award amount of $339,896.00.
Wesco Distribution, Inc. for Items 9, 18, 19, 20, 21, 22, 23 and 24 for an award amount of $ 293,148.00.
Power Line Supply for Items 16 and 17 for an award amount of $23,112.00.
Shihlin Electric USA Company, LTD for Item 8 for an award amount of $68,400.00.
Professional Electric Product Company (PEPCO) for Item 1 for an award amount of $4,185.00.
Item 3 will not be awarded.
The Division of Power's inventory needs replenished for replacement transformers. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
It should be noted that the City reserves the right to adjust order quantities to fit within budget constraints and the Division of Power has elected to increase and decrease some quantities.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Suppliers and Contract Compliance Numbers:
ERMCO #61-0701489 Exp 8/19/13
Wesco Distribution, Inc. #25-1723345 Exp 7/3/15
Power Line Supply Company #38-1783949 Exp 5/12/16
Shihlin Electric USA Company Ltd. #26-1764871 Exp 9/23/16
Professional Electric Product Company (PEPCO) #34-1018087 Exp. 7/5/14
FISCAL IMPACT: There is sufficient budget authority for the purchase of Transformers for the Electrical Distribution System in the 2014 Electricity Operating Fund budget.
The Division of Power spent $527,068.00 in 2013.
The Division of Power spent $399,689.00 in 2012.
Title
To authorize the Finance and Management Director to enter into contracts with ERMCO, Wesco Distribution, Inc., Power Line Supply Company, Shihlin Electric USA Company Ltd. and Professional Electric Product Company for the purchase of Transformers for the Division of Power; to authorize the expenditure of $728,741.00 from the Electricity Operating Fund; and to declare an emergency. ($728,741.00)
Body
WHEREAS, the Department of Public Utilities, Division of Power, has a need to purchase Transformers for the Electrical Distribution System to replenish stock for maintenance of the existing infrastructure and new customer service; and
WHEREAS, the Purchasing Office received and opened formal bids on September 25, 2014; and
WHEREAS, it is recommended that contracts be awarded to the following companies: ERMCO, Wesco Distribution, Inc., Power Line Supply Company, Shihlin Electric USA Company Ltd. and Professional Electric Product Company (PEPCO) based upon the lowest, responsive, responsible and best bids; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary for contracts to be issued by the Purchasing Office for Transformers for Electrical Distribution Systems in order to immediately replenish needed inventory, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Department of Public Utilities, Division of Power, be and is hereby authorized to enter into contracts to purchase Transformers for the Electrical Distribution System based upon the lowest, responsive, responsible and best bids received September 25, 2014, SA005585:
ERMCO, 2225 Industrial Road, Dyersburg, TN 38024 for a total award amount of $339,896.00, Wesco Distribution, Inc., 1255 Danner Drive, Aurora, OH 44202 for a total award amount of $293,148.00, Power Line Supply, 1403 Neubrecht Road, Lima, OH 45801 for a total award amount of $23,112.00, Shihlin Electric USA Company, LTD, 80 S. Lake Avenue, Suite 780, Pasadena, CA 91101 for a total award amount of $68,400.00 and Professional Electric Product Company (PEPCO), 2225 McKinley Avenue, Columbus, OH 43140 for a total award amount of $4,185.00.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That to pay the cost of the aforesaid purchase, the expenditure of $728,741.00 is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07:
OCA 606749
Object Level Three Code 6621
$499,147.00
OCA 606731
Object Level Three Code 6621
$229,594.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.