Explanation
Need: The Department of Public Safety Division of Police needs to purchase an on-scene badging/identification system and supplies that will support an emergency response during a terrorist or disaster event. Funding for this equipment has been provided by the U.S. Department of Homeland Security's Office of Domestic Preparedness through the Franklin County Emergency Management Agency.
Bid Information: Since the technology required by this unique system has only one authorized distributor in the state, they have been assigned to this contract to be entered in accordance with the sole source provisions. The authorized reseller for this technology for Ohio is Identiphoto Company, Ltd.
Contract Compliance No.: 311490312
Emergency Designation: Funding for this purchase is from a grant with project completion deadlines that need emergency legislation to expedite the acquisition and fiscal processing required by this award.
FISCAL IMPACT:
There will be no impact on the financial status of the General Fund Account. Grant funding will reimburse the purchase of this system and supplies.
Title
To authorize and direct the Finance Director to enter into a contract with Identiphoto Company, Ltd for the purchase of a disaster scene perimeter and entry control system and supplies for the Division of Police in accordance with the sole source procurement, to authorize the expenditure of $134,098.90 from the General Government Grant Fund; and to declare an emergency. ($134,098.90)
Body
WHEREAS, the Division of Police needs to purchase an on-scene badging/identification system and supplies that will support an emergency response during a terrorist or disaster event; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07c (Sole Source) of the Columbus City Codes, 1959; and
WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of an on-scene badging/identification system and supplies in order to meet project completion deadlines under the terms of the grants and for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized and directed to enter into contract with Identiphoto Company, Ltd for the purchase of an on-scene badging/identification system and supplies for the Division of Police, Department of Public Safety based on being the only authorized vendor to meet all the specifications.
Section 2. That said contract shall be awarded in accordance with provisions of Section 329.07c (Sole Source) of the Columbus City Code, 1959.
Section 3. That the expenditure of $134,098.90 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV FUND OBJ#1 OBJ#3 OCA
30-02 220 06 6644 323002
Section 4. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.