Explanation
1. BACKGROUND
This ordinance authorizes the City Auditor to return unused funds associated with G591314 Joyce Avenue Phase 2 CCY05 project back to the Department of Public Service project P590955-100000 Operation Sidewalks.
Ordinance 0697-2014 authorized the Director of Public Service to enter into contract with Shelly and Sands, Inc. for the construction of the Operation Safewalks - Joyce Avenue Phase 2 project and to provide for construction administration and inspection services utilizing funds from the Department of Public Service and grant funds from the Ohio Public Works Commission.
This ordinance allows for the transfer of unused funds from grant number G591314 Joyce Avenue Phase 2 CCY05 to P590955-100000 Operation Sidewalks in order to complete final accounting and close the grant out. Design and right-of-way costs were paid for entirely with DPS funding but were eligible for reimbursement. Reimbursements were requested and received for both design and right-of-way leaving a positive cash balance in the grant. Additionally, the estimated city share was lower than expected due to project underruns resulting in too much DPS funding being transferred into the grant at the time the project was legislated.
This project has been completed. Final accounting reconciliation determined the cash remaining in the grant is to be distributed back to the Department of Public Service in the amount of $323,394.69.
2. FISCAL IMPACT
Funds in the amount of $323,394.69 are available for transfer from Fund 7763, the OPWC Grants and Loans Fund in G591314 (Joyce Avenue Phase 2 CCY05) to Fund 7704, the Streets and Highways Bond Fund, P590955-100000 Operation Sidewalks. Funds need to be appropriated.
Title
To authorize the City Auditor to appropriate funds within the OPWC Grants & Loans Fund and Streets and Highways Bond Fund; to authorize the City Auditor to transfer funds between the OPWC Grants and Loans Fund and Streets and Highways Bonds Fund in connection with the Operation Sidewalks project. ($323,394.69)
Body
WHEREAS, the City of Columbus Department of Public Service completed the Operation Safewalks - Joyce Avenue Phase 2 project; and
WHEREAS, Ohio Public Works Commission Grant Funds were used to pay for a portion of this project; and
WHEREAS, there is a remaining cash balance in Fund 7763, the OPWC Grants and Loans Fund; and
WHEREAS, funds must be appropriated within Fund 7763, the OPWC Grants and Loans Fund and Fund 7704, the Streets and Highways Bond Fund; and
WHEREAS, it is necessary to authorize a transfer of funds between the OPWC Grants and Loans Fund, Fund 7763 and Streets and Highways Bond Fund, Fund 7704; and
WHEREAS, the remaining cash balance is to be transferred to P590955-100000 Operation Sidewalks project from the G591314 Joyce Avenue Phase 2 CCY05 project; and
WHEREAS, in the usual daily operation of the City Auditor, it is necessary to authorize the City Auditor to return unused funds associated with G591314 Joyce Avenue Phase 2 CCY05 project back to the Department of Public Service project P590955-100000 Operation Sidewalks; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2022, the sum of $133,573.64 is appropriated in Fund 7763 (OPWC Grants & Loans Fund), Dept-Div 5912 (Design and Construction), Project G591314 (Joyce Avenue Phase 2 CCY05) in Object Class 10 (Transfer Out) per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of appropriation in the amount of $189,821.05 or so much thereof as may be needed, is hereby authorized within Fund 7763 (OPWC Grants & Loans Fund), from Dept-Div 5912 (Design and Construction), Project G591314 (Joyce Avenue Phase 2 CCY05), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project G591314 (Joyce Avenue Phase 2 CCY05), Object Class 10 (Transfer Out) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $323,394.69 or so much thereof as may be needed, is hereby authorized from Fund 7763 (OPWC Grants & Loans Fund), Dept-Div 5912 (Design and Construction), Project G591314 (Joyce Avenue Phase 2 CCY05), Object Class 10 (Transfer Out) to Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590955-100000 (Operation Sidewalks), Object Class 80 (Transfer In) per the account codes in the attachment to this ordinance.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2022, the sum of $323,394.69 is appropriated Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590955-100000 (Operation Sidewalks), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period by law.