Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities, to establish a purchase order for the purchase of new Microsoft (MS) Licenses with Software Assurance (SA) from Software House International Inc. (SHI) utilizing a State Contract - #0A07004-2, expires 6/30/2010, authorized for the City's use by Ordinance No. 582-87. This purchase will allow the Department of Technology to provide software and support for Microsoft applications related to the PC Replacement Project for the Department of Public Utilities.
The Department of Technology needs to purchase new software licenses for the installation of Microsoft Office applications on the laptops to be deployed as part of the PC Replacement Project for the Department of Public Utilities. Purchasing the Microsoft Software Assurance will enable the Department of Technology the ability to provide more efficient and capable support services to the city employees as well as the citizens of Columbus. The associated coverage period is a three (3) year term ending 09/30/2012.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact:
Last year (2009), The Department of Technology expended $79,830.80 for the purchase of new Microsoft (MS) Licenses with Software Assurance (SA) and $290,731.00 for the renewal Microsoft (MS) Licenses with Software Assurance (SA) for a total of $370,561.80 from Software House International Inc. (SHI). The cost associated with this legislation is $176,768.20, with a three (3) year coverage period term ending 09/30/2012. The current aggregate contract total including this purchase is $547,330.00. Funds totaling $176,768.20 for this purchase were budgeted and are available within the Department of Technology's Information Services Fund.
Contract Compliance:
Vendor: Software House International Inc. (SHI) CC#: 22-3009648 Expiration Date: 11/16/2011
Title
To authorize the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities, to establish a purchase order for the purchase of new Microsoft (MS) Licenses with Software Assurance (SA) from Software House International Inc. (SHI), from a State Contract; to authorize the expenditure of $176,768.20 from the Department of Technology's Information Services Fund. ($176,768.20)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities, to establish a purchase order for the purchase of new Microsoft (MS) Licenses with Software Assurance (SA) from Software House International Inc. (SHI), utilizing a State Contract - #0A07004-2, which expires 6/30/2010; and
WHEREAS, the Department of Technology needs to purchase new software licenses for the installation of Microsoft Office applications on the laptops to be deployed as part of the PC Replacement Project for the Department of Public Utilities; and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance Number 582-87; and
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management to establish a purchase order for the purchase of new Microsoft (MS) Licenses with Software Assurance (SA) from Software House International Inc. (SHI), which will provide software and support for Microsoft applications associated with the PC Replacement Project for the Department of Public Utilities, utilized citywide to continue with services that support daily operation activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities, is authorized to establish a purchase order for the purchase of new Microsoft (MS) Licenses with Software Assurance (SA) from Software House International Inc. (SHI) in the amount of $176,768.20. The associated coverage period is a three (3) year term ending 09/30/2012.
SECTION 2. That the expenditure of $176,768.20 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|SubFund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $10,782.86
Div.: 47-01|Fund: 514|SubFund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $68,586.06
Div.: 47-01|Fund: 514|SubFund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $76,894.17
Div.: 47-01|Fund: 514|SubFund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $20,505.11
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.