Explanation
This legislation authorizes the Finance and Management Director to establish a purchase order on behalf of the Fleet Management Division with Pro Kleen Industrial Services Inc. for an out of contract expenditure in regards to rental and maintenance of portable toilets.
The City of Columbus previously bid and successfully awarded Pro Kleen Industrial Services Inc. the contract for rental and maintenance of portable toilets, pursuant to bid solicitation RFQ011121. Pro Kleen Industrial Services was awarded this contract on February 25th 2009. The contract concluded on December 31st 2022 when a new universal term contract was awarded to United Rentals North America Inc. via RFQ022769 and took place October 21st 2022.
The portable toilets that were on site at the three different Compressed Natural Gas Facilities had Porta Kleen rentals on site. Communication with United Rentals North America Inc. caused a delay in replacement units. New units did not arrive until the start of June 2024. Once delivered, the Porta Kleen units were removed. The City of Columbus has an outstanding balance of $1,650.00 for these services that were rendered outside of contract.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to entering into a service contract.
SUPPLIER: Pro Kleen Industrial Services Inc., Certification Number CC-005355, D365#005355,
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,650.00 from the Fleet Operating Fund for services rendered outside of contract for rental and maintenance of portable toilets.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to pay an outstanding debt for the City of Columbus and to keep the Department of Finance and Management - Fleet Management division, Police, Fire and a number of others City of Columbus divisions operations running efficiently for the health and prosperity of City of Columbus citizens.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Fleet Management Division, to create a purchase order with Pro Kleen Industrial Services, Inc. for services already rendered for supplying and maintaining portable restrooms for $1,650.00; to authorize the expenditure of $1,650.00 from the Fleet Management Operating Fund; and to declare an emergency. ($1,650.00)
Body
WHEREAS, it is necessary to provide portable restroom services and maintenance for City of Columbus CNG sites; and
WHEREAS, the Fleet Management Division solicited a bid (RFQ011121) and awarded this contract to Pro Kleen Industrial.; and
WHEREAS, there was an overlap in services when shifting services to United Rentals of North America Inc. via bid (RFQ022769) that caused service to extend outside of the contracted dates; and
WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to entering a contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management Division that it is immediately necessary to authorize the Director of Finance and Management to create a purchase order for Pro Kleen Industrial, to allot funds in order to allow the pay for services already rendered, all for the immediate preservation of the public health, peace, property and safety; NOW, THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Fleet Management Division, is hereby authorized to create a purchase order for Pro Kleen Industrial Services, Inc. for services already rendered in providing and maintaining portable restroom at CNG sites.
SECTION 2. That the expenditure of $1,650.00 is hereby authorized in Fund 5200 Fleet Management Operating Fund in Object Class 03-Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.