Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to Roberts Service Group Inc. for the labor and materials associated with updating the power and data supply to the new work station furniture for the Division of Support Services 911 Emergency Communication Center (911 ECC) that was authorized via Ordinance 3355-2022. Funding for this service was budgeted within the Division of Support Services’ general fund budget via existing budget reservations that were approved for this purpose. The current electrical set up is at maximum capacity and not sufficient to house the additional positions that are included in the new work station purchase. In addition, new wire and cable pathways are needed to re-rout power to individual work stations for improved connectivity and maintenance.
Roberts Service Group is an authorized WBE/FBE contractor with the City, and they are able to meet the needs for this project working in tandem with the work station vendor to update the current layout and wiring to better serve the needs of the 911 ECC staff.
Bid Information: The Purchasing Office has established a universal term contract PA006226 with Roberts Service Group for electrical services, labor, and materials.
Contract Compliance: Roberts Service Group Contract Compliance No. CC-004397 expires 10/10/2024.
Emergency Designation: This legislation is considered to be an emergency measure to allow for the immediate funding for the updating of the power and data supplies to ensure that all devices have the connectivity necessary to operate and fully support the 911 ECC.
Fiscal Impact: This ordinance authorizes an expenditure of $221,359.00 from the general fund for the labor and materials associated with updating the power and data supply to the 911 Emergency Communication Center for the Department of Public Safety, Division of Support Services. The Department of Public Safety has established budget reservations BRPR017343 ($100,000.00), BRPR017218 ($73,419.74), BRPR017237 ($23,829.99) from the 2022 general fund budget as well as budgeted $24,109.27 within the 2023 general fund operating budget for this purpose.
Title
To authorize the Director of Finance and Management to issue a purchase order with Roberts Service Group Inc., on behalf of the Department of Public Safety, Division of Support Services, for the labor and materials associated with updating the power and data supply to the 911 Emergency Communication Center; to authorize the expenditure of $221,359.00 from the general fund; and to declare an emergency. ($221,359.00)
Body
WHEREAS, the Division of Support Services needs to update the power and data supply to the 911 Emergency Communication Center; and
WHEREAS, a Universal Term Contract with Roberts Service Group Inc. has been established by the Purchasing Office for these services; and
WHEREAS, funds have been established on budget reservations and are available in the general fund for these services, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order to Roberts Service Group Inc., for the updating of the power and data supply to the 911 Emergency Communication Center work stations, to ensure that all devices have the connectivity necessary to operate and fully support the 911 ECC, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order to Roberts Service Group Inc., for the updating of the power and data supply to the 911 Emergency Communication Center work stations.
SECTION 2. That the expenditure of $221,359.00, or so much thereof as may be needed, is hereby authorized from the existing budget reservations BRPR017343 ($100,000.00), BRPR017218 ($73,419.74), BRPR017237 ($23,829.99) as well as $24,109.27 of existing funding from the 2023 general fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.