Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to execute a contract modification to the Division of Power and Water (DOPW) and The Division of Sewerage and Drainage's Construction Administration and Construction Inspection Services Agreement with DLZ Ohio, Inc. This contract was originally procured to provide construction administration and construction inspection services for the sanitary and water system projects during the fiscal years of 2008-2010.
The DLZ Ohio, Inc. modification amount requested under this ordinance is $41,309.40. The contract total including this modification is $2,723,566.67. The proposed contract modification provides additional funding for resident project inspection services for the Fairwood Facilities Improvements, Contract F35 for the Division of Sewerage and Drainage. It is not deemed either feasible or reasonable to suspend work with the entity currently under contract and undertake continuation of these services with another provider. The cost of the modification is a continuation of the vendor's current pricing structure, as verified by City staff. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
1.1. Amount of additional funds to be expended: $41,309.40
Original Contract Amount: $ 925,000.00
Modification 1 $ 257,019.84
Modification 2 $ 405,000.00
Modification 3 $ 26,869.35
Modification 4 $ 701,497.05
Modification 5 $ 215,916.17
Modification 6 $ 150,954.86
Proposed Modification 7 $ _41,309.40
CURRENT PROPOSED TOTAL $2,723,566.67
1.2. Reasons additional goods/services could not be foreseen:
In the original legislation, it was explained that the Department of Public Utilities anticipated requesting additional appropriations to this contract during the remainder of the three year contract term, through contract modifications duly authorized by City Council. This is a continuation of the anticipated services.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide construction administration services for projects in 2008, 2009, and 2010.
1.4. How cost of modification was determined:
A cost proposal was provided by DLZ Ohio, Inc. and reviewed by the Division of Sewerage and Drainage and was deemed acceptable.
B. Contract Compliance No.: 311268980| (MBR) | (Expires 02/22/13)
C. Emergency Designation: Emergency designation is not requested.
2. MULTI-YEAR CONTRACT:
This ordinance will authorize the expenditure of $41,309.40 for additional resident project inspection services for the Fairwood Facilities Improvements project, Contract F35. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
3. FISCAL IMPACT:
This project is jointly funded by the Division of Sewerage and Drainage and the Division of Power and Water. This ordinance authorizes the Director of Public Utilities to transfer within and to expend a total of $41,309.40 from the Sanitary Sewer Super Build America Bond and to amend to the 2011 Capital Improvements Budgets to establish sufficient budget authority to cover the expenditure upon passage of the ordinance
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the construction administration - construction inspection services agreement with DLZ Ohio, Inc; to authorize the transfer and expenditure of $41,309.40 in from the Sanitary Sewer Super Build America Bond Fund and to amend to the 2011 Capital Improvements Budget. ($41,309.40)
Body
WHEREAS, it is necessary to modify the construction administration and construction inspection services contract with DLZ Ohio, Inc., for the Division of Sewerage and Drainage's Fairwood Facilities Improvements project to provide additional funding for resident project inspection services for construction Contract F35; and
WHEREAS, the original contract number EL008289 for $925,000.00, was authorized by Ordinance 0845-2008, passed June 9, 2008, was executed on June 30, 2008, and signed by the City Attorney on July 2, 2008; and
WHEREAS, modification #1 (Beulah Road Trunk Sewer Rehabilitation) to the original contract number EL009167 for $257,019.84 was authorized by Ordinance No. 0093-2009, passed February 9, 2009, was executed March 26, 2009, and signed by the City Attorney on March 27, 2009; and
WHEREAS, modification #2 {(1) General Construction Contract and (2) the 2009 Annual Lining Contract} to the original contract number EL009541 for $405,000.00 was passed by City Council via Ordinance No. 0558-2009, passed June 1, 2009, was executed July 29, 2009, and signed by the City Attorney on July 29, 2009; and
WHEREAS, modification #3 (Stanton Area Sanitary Improvements) to the original contract number EL009759 for $26,869.35 was passed by City Council via Ordinance No. 0976-2009, passed September 21, 2009, was executed October 27, 2009, and signed by the City Attorney on October 28, 2009; and
WHEREAS, modification #4 {(1) Livingston/Parsons Sewer Rehabilitation, (2) Main Street Water Line Cleaning and Lining Project, and (3) Brown Road Area Water Line Improvements Project} to the original contract number EL010097 for $701,497.05 passed by City Council via Ordinance No. 1704-2009, passed February 8, 2010, was executed March 1, 2010, and signed by the City Attorney on March 11, 2010; and
WHEREAS, modification #5 (Long Street Water Line Cleaning and Lining Project) to the original contract number EL010295 for $215,916.17 was passed by City Council via Ordinance No. 0317-2010, passed April 5, 2010, 2010, was executed May 5, 2010, and signed by the City Attorney on May 10, 2010; and
WHEREAS, modification #6 (Fairwood Facilities Improvements, Contracts F34 and F35 and SMOC Materials Storage Addition, Contract F32) to the original contract number EL010295 for $150,954.86 was passed by City Council via Ordinance No. 0937-2010, passed July 26, 2010, was executed September 8, 2010, and signed by the City Attorney on September 16, 2010; and
WHEREAS, it is necessary to authorize the transfer within funds from the Sanitary Sewer Super Build America Bond Fund (Super B.A.B.s), Fund 669 in the amount of $41,309.40 for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer Super Build America Bond Fund (Super B.A.B.s), Fund 669; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the construction administration and construction inspection services contract with DLZ Ohio, Inc. for the Fairwood Facilities Improvements project, for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL008289 with DLZ Ohio, Inc., 6121 Huntley Rd., Columbus, Ohio 43229, for construction administration and construction inspection services for the Fairwood Facilities Improvements project in order to provide additional resident project inspection services in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage
Section 2. That the City Auditor is hereby authorized to transfer of $41,309.40 within the Department of Public Utilities, Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary Sewer Super Build America Bonds Fund, Fund No. 669, Object Level Three 6686 as follows:
From:
Project No. | Project Name | OCA Code | Change
650350-100002 | SWWTP Corrosion Prevention & Protection Systems | 693502 | (-$41,309.40)
To:
Project No. | Project Name | OCA Code | Change
650510-100031 | Fairwood Facilities Improvements (F35) | 695131 | (+$41,309.40)
Section 3. That the City Auditor be and hereby is authorized to expend a total of $41,309.40 from the Sewerage and Drainage Sanitary Sewer Super Build America Bonds Fund into the Fairwood Facilities Improvements Project F35 | Fund 669 | Div. 60-05 | Proj. 650510-100031 | 695131 | Object Level Three 6686.
Section 4. That the 2011 Capital Improvements Budget Ordinance No. 0266-2011 is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650350-100002 | SWWTP Corrosion Prevention & Protection Systems | $264,147 | $222,837 | (-$41310)
650510-100031 | Fairwood Facilities Improvements (F35) | $0 | $41,310 | (+$41,310)
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.