...Explanation
Background:
The accounts receivable collection program within the City Attorney's Claims Division has been ongoing since 1996. The City Attorney's office currently has a contract for $250,000.00 with Capital Recovery Systems, Inc. to provide these services, authorized by Ordinance 0305-2009. Capital Recovery's collections have been higher than originally anticipated this year and this ordinance will enable the City Attorney to increase the contract to accommodate for these additional collections and resulting fees.
Emergency action is requested to allow the services supported to continue without interruption.
Contract Compliance Number:
Capital Recovery Systems Inc. 311570459-001 expires 01/12/12
Fiscal Impact:
This contract is self-funding and will result in additional revenues to the general fund. Fees are paid out of the monies collected by the firms. 100% of the monies collected are remitted to the City and invoices from the collection agencies are paid monthly from the funds.
Title
To authorize a supplemental appropriation of Twenty-two Thousand and no/100 Dollars from fund 295; to authorize the City Attorney to modify and increase an existing contract with Capital Recovery Systems, Inc; to authorize the expenditure of said funds for services rendered pursuant thereto; to waive the competitive procurement provisions of Chapter 329 of the Columbus City Codes; and, to declare an emergency ($22,000.00)
Body
WHEREAS, Ordinance number 0305-2009 authorized the City Attorney to contract with Capital Recovery Systems, Inc. for up to Two Hundred Fifty Thousand Dollars ($250,000.00) for the collection of certain of the City's accounts receivable; and,
WHEREAS, the Capital Recovery's collections have exceeded the original estimate; and
WHEREAS, it is in the City's best interest to modify the contract with Capital Recovery Systems, Inc. for the additional collection services; and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's office in that it is immediately necessary to authorize such agreement and payment to avoid interruption in services, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Attorney is hereby authorized and directed to extend a contract with Capital Recovery Systems, Inc. for the review and collection of accounts receivable of the City which the City has determined are uncollectible or where the City believes the amounts involved exceed the costs that would be expended in collection.
SECTION 2. That the provisions of Columbus City Codes Chapter 329 relating to the procurement of professional services are hereby waived.
SECTION 3. That the City Auditor is hereby authorized and directed to appropriate Twenty-two Thousand Dollars ($22,000.00) from department 2401, collection fund, fund number 295, object level three 3336, organizational cost code 241296.
SECTION 4. That the City Attorney is authorized to expend Twenty-two Thousand Dollars ($22,000.00) or so much as may be necessary from said fund.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.