Title
To authorize and direct the Finance and Management Director to issue purchase orders to Finley Fire Equipment Company for fire fighting equipment and supplies for the Fire Division in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $214,218.02 from the General Government Grant Fund and $53,554.50 from the Build America Bonds Fund; and to declare an emergency. ($267,772.52)
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue purchase orders to Finley Fire Equipment Company for fire fighting equipment and supplies such as portable foam packs, nozzles, and foam.
The Division of Fire was awarded an Assistance to Firefighters Grant from FEMA in August of 2010. The Division of Fire has been approved to purchase firefighting foam systems, nozzles, and foam via this grant award; these purchases will allow the Fire Division to standardize nozzles across all 34 engine companies and replace outdated hoses with new technology. This grant requires an 80/20 percent split between the grant funding and the capital match funding sources as detailed in Ordinance 0709-2011.
Bid Information: Bid solicitations SA003898 and SA003899 were opened on April 14, 2011 for firefighting nozzles and portable foam systems, respectively. Finley Fire Equipment Company submitted the sole bid for these solicitations.
Sole Source provisions are being utilized for the purchase of foam, as Finley Fire Equipment Company is the only authorized distributor in the region for the purchase of the specified foam.
Contract Compliance: Finley Fire Equipment Company 310816583 exp 2/3/2013
Emergency Designation: Emergency action is requested as funds are needed immediately to ensure prompt acquisition of the aforementioned equipment in accordance with the grant expiration deadline.
FISCAL IMPACT: This ordinance authorizes an expenditure of $267,772.52 in capital and grant funds for the purchase of fire fighting equipment. Funds are available within the Division of Fire's General Government Grant Fund Budget (FEMA Assistance to Firefighters), and the Build America Bonds Fund for this purchase.
Body
WHEREAS, there is a need to purchase fire fighting equipment and supplies for authorized personnel from the General Government Grant Fund (FEMA Assistance to Firefighters) and Build America Bonds Fund; and
WHEREAS, bid solicitations and sole source provisions were utilized to acquire this equipment from Finley Fire Equipment Company; and
WHEREAS, these items are being purchased on an 80/20 percent split between Grant Funds and the City's Capital Improvement Funds
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to purchase said equipment, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue purchase orders to Finley Fire Equipment Company for the purchase of fire fighting equipment and supplies for the Fire Division in accordance with the terms and conditions of the aforementioned bid solicitations and sole source provisions.
SECTION 2. That the expenditure of $267,772.52, or so much thereof as may be necessary, be and is hereby authorized as follows to pay the cost thereof:
* $214,218.02 ~ General Government Grant Fund 220 - 2011 FEMA Assistance to Firefighters, Department of Public Safety, Division of Fire 30-04, Grant # 341101, OCA 341101, OL3 Code 6641
* $53,554.50 ~ Build America Bond Fund, Fund 746, Division of Fire No. 30-04, Object Level One 06, Object Level Three 6641, OCA 711015, Project #340101-100005 Fire Apparatus Replacement-Grant Match.
SECTION 3. That this Council finds it is in the best interest of the City of Columbus that this acquisition be in accordance with the provisions of Sole Source Provisions of Section 329.07(e), of the Columbus City Codes.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.