Explanation
The Civil Service Commission needs to ensure funding is available for the historical recording of regular commission and trial board meetings as mandated via the City Charter and Commission Rules. This includes attendance and transcription services, original depositions and scanned exhibits.
The Commission previously executed a contract on March 19, 2024 with Anderson Reporting Services, Inc. for Court Reporting Services from June 1, 2024 to May 31, 2025. It was recently learned that the company had been acquired by Veritext, LLC and that the company had changed their name and Federal Identification Number. Therefore, this Ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with Anderson Reporting Services, Inc., FID #31-1432008, to be reassigned to Veritext, LLC, FID #20-3132569.
SUPPLIER: Veritext, LLC (20-3132569), Vendor #016271, Expires (pending certification)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: No additional funds are requested at this time. Funds from purchase order #PO435538 will be utilized to establish the new contract with Veritext, LLC, after this Ordinance has passed.
$2,379.50 has been spent to date in 2024
$4,295.00 was spent in 2023
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency to allow for the utilization of continued court reporting services for the historical recording of regular commission and trial board meetings, and to provide the necessary establishment of funding under the new company name and FID number to allow for the payment of services for all past, present and future business done by the City of Columbus with Veritext, LLC.
Title
To authorize the Executive Director of the Civil Service Commission to modify all contracts and agreements with Anderson Reporting Services, Inc. by assigning past, present and future contracts and agreements to Veritext, LLC, and to declare an emergency. ($0.00)
Body
WHEREAS, the City of Columbus has a need to ensure funding is available for the historical recording of regular commission and trial board meetings as mandated via the City Charter and Commission rules. This includes attendance and transcription services, original depositions and scanned exhibits; and
WHEREAS, the Civil Service Commission previously entered into a contract with Anderson Reporting Services, Inc. for the necessary Court Reporting Services; and
WHEREAS, this Ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with Anderson Reporting Services, Inc. FID #31-1432008, to be reassigned to Veritext, LLC, FID #20-3132569; and
WHEREAS, an emergency exists in the usual daily operation of the Civil Service Commission in that it is immediately necessary to allow for the continued use of court reporting services, and to provide the necessary establishment of funding under the new company name and FID number to allow for the payment of services for all past, present and future business done by the City of Columbus with Veritext, LLC, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS;
SECTION 1. That the Executive Director of the Civil Service Commission be and is hereby authorized to modify all past, present and future contracts and agreements pursuant to those contracts to reflect the change of company name and FID number from Anderson Reporting Services, Inc, FID #31-1432008, to Veritext, LLC, 290 W. Mount Pleasant Ave, Ste 3200, Livingston, New Jersey 07039, FID #20-3132569, Vendor #016271.
SECTION 2. That this modification is in accordance with the pertinent provisions of Chapter 329 of the Columbus City Codes.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.