Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a professional services contract on behalf of the Office of Construction Management with Schooley Caldwell Associates for design services. The design services are necessary for the renovation of the second floor, conference room space and a pilot window replacement program in City Hall.
The original contract was authorized by Ordinance No. 0730-2008, passed May 7, 2008. The original contract authorized professional design services for two conference rooms and an office within City Hall; however, due to budget constraints the renovation was postponed. This contract reinitiates this renovation project for the west side conference room only.
This design services contract is necessary to update the original drawings and specifications to reflect current building standards and codes, as well as adjustments to reflect other independent projects occurring at City Hall such as HVAC upgrades scheduled to begin later this year.
This legislation waives the competitive bidding provisions of the Columbus City Codes; otherwise, earlier design services upon which this contract will be established are wasted. Because Schooley Caldwell Associates has already completed the original design, it would not be prudent to select another firm to complete the design. To bring on a new design firm now would cause unnecessary delays and duplication of work.
Fiscal Impact: The cost of this contract is $29,500.00. Sufficient funding is available in the Construction Management Capital Improvement Fund, City Hall Conference Room.
Schooley Caldwell Contract Compliance No. 31-0972509, expiration date March 14, 2013.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Schooley Caldwell Associates for design services necessary for the renovation of the second floor conference room space and a pilot window replacement program in City Hall; to authorize the expenditure of $29,500.00 from the Construction Management Capital Improvement Fund; and to waive the competitive bidding requirements of the City Codes. ($29,500.00)
Body
WHEREAS, Ordinance No. 0730-2008, passed May 7, 2008 authorized the original contract for professional design services for two conference rooms and an office within City Hall; and
WHEREAS, it is necessary for the Finance and Management Director to enter into said contract with Schooley Caldwell Associates to update the original drawings and specifications to reflect building standards and codes, as well as separate projects occurring at City Hall; and
WHEREAS, it is in the best interests of the City to waive the competitive bidding requirements of the Columbus City Codes to avoid the loss of an earlier investment for these design services, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Schooley Caldwell Associates for design services necessary for the renovation of the second floor conference room space and a pilot window replacement program in City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $29,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 746
Project: 570031-100122
OCA Code: 763122
Object Level: 06
Object Level 3: 6620
Amount $29,500.00
SECTION 3. That in accordance with the Columbus City Codes, City Council has determined it is in the best interest of the City of Columbus that the bidding requirements be and hereby are waived for the action authorized in SECTION 1.
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.