Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contracts for mainline and fire hydrant parts with the companies listed below. The Division of Water needs to establish Blanket Purchase Orders based on these current contracts for the purchase of parts during 2015. None of the vendors listed below have certified MBE/FBE status. Mainline and fire hydrant parts are used by the Division of Water, Distribution Maintenance repair crews to maintain the water distribution network in the Columbus Metropolitan Area.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Vendor Contract # Contract Compliance # Expiration
Ferguson Waterworks FL005828 54-1211771 02/02/2017
HD Supply Waterworks LTD FL005830 03-0550887 11/04/2016
Ferguson Waterworks FL005805 54-1211771 02/02/2017
Ferguson Waterworks FL005801 54-1211771 02/02/2017
FISCAL IMPACT: The Division of Water has allocated $195,000.00 for mainline and fire hydrant parts in the 2015 Budget.
$1,013,563.87 was expended for mainline and fire hydrant parts during 2014.
$1,060,974.78 was expended for mainline and fire hydrant parts during 2013.
Title
To authorize the Director of Finance and Management to establish Blanket Purchase Orders for mainline and fire hydrant parts from established Universal Term Contracts with Ferguson Waterworks, and HD Supply Waterworks LTD for the Division of Water, to authorize the expenditure of $195,000.00 from Water Systems Operating Fund. ($195,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts for mainline and fire hydrant parts, and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Finance and Management to establish Blanket Purchase Orders in accordance with the terms and conditions of existing Universal Term Contracts to obtain mainline and fire hydrant parts for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish Blanket Purchase Orders for mainline and fire hydrant parts from current Universal Term Contracts with Ferguson Waterworks, 3845 Groveport Road, Columbus, OH 43207 and HD Supply Waterworks LTD, 3015 E. 17th St., Columbus, OH 43219, for the Division of Water, Department of Public Utilities.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $195,000.00 or as much thereof as may be needed, is hereby authorized from Water Systems Operating Fund 600, Department 60-09, Object Level One 02, Object Level Three numbers, vendors, contract numbers with expiration dates, OCA Codes, and amounts listed below, to pay the cost thereof.
Vendor UTC # OCA OBL 3 Amount
Ferguson Waterworks FL005828 602722 2267 $75,000.00
Mainline Parts - Hydrants and Repair Parts
Exp. March 31, 2016
HD Supply Waterworks LTD FL005830 602722 2267 $50,000.00
Mainline Parts - Hydrants and Repair Parts
Exp. March 31, 2016
Ferguson Waterworks FL005805 602730 2263 $20,000.00
Mainline Parts - Couplings, Clamps and Repair Parts
Exp. March 31, 2016
Ferguson Waterworks FL005801 602730 2263 $50,000.00
Mainline Parts - Service and Repair Parts
Exp. March 31, 2016
Grand Total $195,000.00
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.