Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kokosing Construction Co., Inc. in the amount of $69,241,500.00, for the Hap Cremean Water Plant Treatment Improvements Project, Division of Power and Water Contract Number 1151.
Work under this project consists of incorporating ozonation disinfection immediately following recarbonation and rehabilitation of existing filters for operation in biologically active mode. These improvements require significant rehabilitation and modification to existing Basin 7 and demolition of Basin 8 as well as upgrade and modification of ancillary process systems.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: Intermediate ozonation and biologically active filtration is selected by the City to meet water quality regulations, specifically the Stage 2 Disinfectant/Disinfection Byproduct Rule. In addition, these improvements will help address concerns with the treatment of atrazine, taste, odor, endocrine disruptors and trace pharmaceuticals in the source water. No community outreach or economic impacts are considered for this project.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six bids on June 20, 2012 from Shook Construction Co. - $68,903,400; Kokosing Construction Co., Inc. - $69,241,500; Kenmore Construction Co., Inc. - $70,422,837.50; Walsh Construction Co. - $73,288,351.15; Adams Robinson Enterprises, Inc. - $79,034,900; and Walbridge/Dugan & Meyers, a Joint Venture - $80,698,950.
Shook Construction Co. submitted the lowest bid, however, Kokosing Construction Co., Inc. is considered the lowest, best, most responsive, and responsible bidder after the Local Business Credit is applied to their bid amount. The Division's project manager has recommended the award go to Kokosing Construction Co., Inc. based on this credit, and the Administrator of the Division of Power and Water and the Director of Public Utilities has agreed.
Kokosing Construction Co., Inc.'s Contract Compliance Number is 31-1023518 (expires 2/14/14, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Construction Co., Inc.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as work under this contract requires taking portions of the water plant out of service for limited periods of time. A major process outage is scheduled during the low demand months of October through December 2012. Consequently, the improvements must be underway on or about September 4, 2012 or else the overall project will be delayed one year.
5. FISCAL IMPACT: Funds for this expenditure will be provided from two sources. A transfer within the Water Works Enlargement Voted Bonds Fund as well as funds being contingent upon the upcoming July 2012 Bond Sale via the transfer detailed in this Ordinance. An amendment to the 2012 Capital Improvements Budget will also be necessary.
Title
To authorize the Director of Public Utilities to execute a construction contract with Kokosing Construction Co., Inc. for the Hap Cremean Water Plant Treatment Improvements Project; for the Division of Power and Water; to authorize a transfer and expenditure up to $69,241,500.00 within the Water Works Enlargement Voted Bonds Fund; and to declare an emergency. ($69,241,500.00)
Body
WHEREAS, six bids for the Hap Cremean Water Plant Treatment Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on June 20, 2012; and
WHEREAS, Kokosing Construction Co., Inc. was deemed the lowest, best, most responsive, and responsible bidder, in the amount of $69,241,500, after the Local Business Credit was applied to their bid amount; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Hap Cremean Water Plant Treatment Improvements Project to Kokosing Construction Co., Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Kokosing Construction Co., Inc., for the Hap Cremean Water Plant Treatment Improvements Project, in an emergency manner as construction needs to begin by September 2012, or the overall project could be delayed by an entire year, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Hap Cremean Water Plant Treatment Improvements Project with the lowest, best, most responsive, and responsible bidder, Kokosing Construction Co., Inc., 6235 Westerville Road, Suite 200, Westerville, Ohio 43081; in the amount of $69,241,500.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following:
Division: Power and Water
Dept./Div. No.: 60-09
OL3: 6623
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
609 | Water Build America Bonds Fund | 609999-100000 (carryover) | Unallocated Balance Fund 609 | 609999 | $36,993.10
610 | Water Super Build America Bonds Fund | 610999-100000 (carryover) | Unallocated Balance Fund 610 | 610999 | $7,502.86
SECTION 3. That the City Auditor is hereby authorized to transfer $9,564,158.37 within the Department of Public Utilities, Division of Power and Water, Dept/Div. No. 60-09, Object Level Three 6623:
***See Attachment "ORD 1501-2012 Transfers" for complete breakdown.
SECTION 4. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690411-100000 (carryover) | Watershed Misc. Imp's | $479,000 | $15,000 | -$464,000
606 | 690428-100001 (carryover) | DRWP Cap. Incr.-DD/Constr. | $7,251,111 | $7,251,114 | +$3
(establish authority to match cash)
606 | 690428-100001 (carryover) | DRWP Cap. Incr.-DD/Constr. | $7,251,114 | $126,400 | -$7,124,714
606 | 690446-100000 (carryover) | Gen'l Eng. Svcs.-Supply | $768,196 | $700,000 | -$68,196
606 | 690473-100001 (carryover) | Bethel Rd. Booster Sta. | $150,000 | $0 | -$150,000
606 | 690430-100001 (carryover) | HCWP Trmt Imp's | $2,631,200 | $10,438,110 | +$7,806,910
609 | 609999-100000 (carryover) | Unallocated Balance-609 | $0 | $36,994 | +$36,994
(establish authority to match cash)
609 | 609999-100000 (carryover) | Unallocated Balance-609 | $36,994 | $0 | -$36,994
609 | 690026-100004 (carryover) | 910 Vehicle Fuel. Sta. | $0 | $491 | +$491
(establish authority to match cash)
609 | 690026-100004 (carryover) | 910 Vehicle Fuel. Sta. | $491 | $0 | -$491
609 | 690236-100010 (carryover) | German Vlg. WL Imp's | $0 | $25,110 | +$25,110
(establish authority to match cash)
609 | 690236-100010 (carryover) | German Vlg. WL Imp's | $25,110 | $0 | -$25,110
609 | 690430-100001 (carryover) | HCWP Trmt Imp's | $0 | $62,595 | +$62,595
610 | 610999-100000 (carryover) | Unallocated Balance-610 | $0 | $7,503 | +$7,503
(establish authority to match cash)
610 | 610999-100000 (carryover) | Unallocated Balance-610 | $7,503 | $0 | -$7,503
610 | 690430-100001 (carryover) | HCWP Trmt Imp's | $0 | $7,503 | +$7,503
SECTION 5. That the expenditure of $69,241,500 is hereby authorized for the Hap Cremean Water Plant Treatment Improvements Project within Division 60-09, Object Level Three 6623, as follows:
Fund No. | Fund Name | Project No. | OCA Code | Amount
606 | Water Works Enlargement Voted Bonds Fund | 690430-100001 (carryover) | 664301 | $7,806,908.52
609 | Water Build America Bonds Fund | 690430-100001 (carryover) | 694301 | $62,592.96
610 | Water Super Build America Bonds Fund | 690430-100001 (carryover) | 643001 | $7,502.86
606 | Water Works Enlargement Voted Bonds Fund | 690430-100001 (New Funding) | 664301 | $61,364,495.66 (proceeds coming from 2012 Summer Bond Sale
SECTION 6. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.