Explanation
Background:
This ordinance will pay for costs associated with the design, supply and supervision of a volunteer community built playground at Milo Grogan Park. Contractor shall design the playground, prepare the site for installation, supply the materials, install safety surfacing and supervise the volunteers who will be installing the playground components. This project is being completed with the assistance of the Kaboom Let's Play program which will be contributing $20,000 towards other portions of this project.
Proposals were received by the Recreation and Parks Department on November 26, 2013 for the Milo Grogan Playground Design/ Build Project, as follows:
Status
Playworld Midstates MAJ
Snider and Associates MAJ
Principal Parties:
Playworld Midstates
Blake Hobson (contact)
2127 112th Ave.
Holland, MI 49424
Phone: 800-367-4440
Contract Compliance #113732875 Compliant through 9/14/14
Benefits to Public:
Improvements will replace the playground that was removed during the recent renovations to the Milo Grogan Recreation Center.
Community Input/Issues:
Community members will have input in the design process as well as the installation of the structure.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary for the community project to stay on schedule for the Kaboom Let's Play program.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Michigan Playgrounds, LLC dba Playworld Midstates for design/build services related to Milo Grogan Playground Design/ Build Project; to amend the 2013 Capital Improvement Budget ord. 0645-2013; to authorize the expenditure of $32,088.00 and a contingency of $3,200.00 for a total of $35,288.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($35,288.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the Milo Grogan Playground Design/Build Project; and
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
WHEREAS, bids were received by the Recreation and Parks Department on November 26, 2013 for the Milo Grogan Playground Design/ Build Project and will be awarded to Michigan Playgrounds, LLC dba Playworld Midstates on the basis of best and best responsive bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Michigan Playgrounds, LLC dba Playworld Midstates for the Milo Grogan Playground Design/ Build Project so that work can stay on schedule for the Kaboom Let's Play program thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Michigan Playgrounds, LLC dba Playworld Midstates for design/build services related to Milo Grogan Playground Design/ Build Project.
SECTION 2. That the City Auditor is hereby authorized to transfer $35,288.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510112-100000 (Park Acquisition - Misc.) 702112 6621 $35,288.00
TO:
Project OCA Code Object Level 3 Amount
510035-100006 (Milo Grogan Renovations) 723506 6621 $35,288.00
SECTION 3. That the 2013 Capital Improvements Budget Ord. 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510112-100000 / Park Acquisition - Misc. / $760,991 (SIT Supported)
Fund 702; Project 510035-100006 / Milo Grogan Renovations / $0 (SIT Supported)
AMENDED TO:
Fund 702; Project 510112-100000 / Park Acquisition - Misc. / $725,703 (SIT Supported)
Fund 702; Project 510035-100006 / Milo Grogan Renovations / $35,288 (SIT Supported)
SECTION 4. That the expenditure of $35,288.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation & Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510035-100006 (Milo Grogan Renovations) 723506 6621 $35,288.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.