Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Bomar Construction Company Inc in the amount of $69,100.00 for the purchase of overhead door opening repair services per the results of bid solicitation RFQ019474. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Three (3) bids were received and opened for RFQ019474 on August 27, 2021 from the following respondents:
Bomar Construction Company Inc. (vendor #005362; CC# 311430310; exp. 2/6/2022 WBE) $69,100.00
Elford Inc. (vendor #006059; CC# 31-471060; exp. 5/27/2022 MAJ) $105,879.00
Berglund Construction Company (vendor #007180; CC# CC007180; exp. 8/4/2023 MAJ) $107,500.00
Therefore, the Fleet Management Division recommends the bid award be made to the lowest, responsive, and responsible bidder, Bomar Construction Inc.
Bomar Construction Company Inc. Vendor #005362, FID 31-1430310
Fiscal Impact: This ordinance authorizes an expenditure of $69,100.00 from the Fleet Management Capital Fund with Bomar Construction Company Inc. for the purchase of overhead door opening repair services. The Fleet Management Division budgeted $400,000 for capital funded projects. In 2019 $278,701.00 was expended for capital funded projects.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Bomar Construction Company Inc. ($69,100.00) for the purchase of overhead door repair services; and to authorize the expenditure of $69,100.00 from the Fleet Management Capital Fund. ($69,100.00)
Body
WHEREAS, the City has a need for overhead door opening repairs, at its Groves Road facility, to door openings damaged by exposure to the elements, and
WHEREAS, the Fleet Management Division advertised a formal bid (RFQ019474) for these services, and
WHEREAS, the Finance and Management Department recommends a bid award to Bomar Construction Company as the overall best, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $69,100.00 from the Fleet Management Capital Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to enter into contract with Bomar Construction Company Inc. for overhead door opening repairs; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Bomar Construction Company Inc. for the purchase of overhead door opening repairs, as follows:
Request for Quotation RFQ019474: Bomar Construction Company Inc. $69,100.00
SECTION 2. That the expenditure of $69,100.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5205 Fleet Management Capital Fund in object class 06 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2371-2021 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.