Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Rental and Maintenance of Portable Toilets with United Rentals (North America) Inc. The Department of Recreation and Parks is the primary user for the Rental and Maintenance of Portable Toilets. Portable Toilet Rentals are used in the City Parks, Golf Courses and Special Events to provide portable toilet and hand washing facilities to these venues and events. The term of the proposed option contract would be approximately three (3) years, expiring December 31, 2030, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on September 17, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ033542). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
United Rentals (North America) Inc, CC# 010565 expires 3/2/2028, All Items, $1.00
Total Estimated Annual Expenditure: $380,000, Department of Recreation and Parks is the primary user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Rental and Maintenance of Portable Toilets with United Rentals (North America) Inc; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Rental and Maintenance of Portable Toilets UTC will provide the Portable Toilet Rentals that are used in the City Parks, Golf Courses and Special Events; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 17, 2026 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the City of Columbus to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Ink and Toner; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Ink and Toner in accordance with Request for Quotation RFQ033542 for a term of approximately Three (3) years, expiring December 31, 2030, with the option to renew for one (1) additional year or portion thereof, as follows:
United Rentals (North America) Inc, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.