Explanation
BACKGROUND: Columbus Public Health was awarded $1,258,447 in grant monies from the Ohio Department of Health, Centers for Disease Control for the 2009 Public Health Infrastructure program. Of this award, the Franklin County Board of Health received a $304,960 contract. This ordinance is needed to modify a contract with the Franklin County Board of Health for $5,757 for the time period ending August 9, 2009. This contract modification will allow for funding for the Central Ohio Health Alert program and a virtual domain on the internet for employees to set up, drill and exercise the mass dispending/vaccination plan for both the Franklin County Board of Health and Columbus Public Health departments.
Why couldn't the need for the additional services be foreseen when the contract was originally awarded? The monies are being reallocated due to the 2009 City of Columbus budget condition and savings realized in personnel.
Why would it not be in the City's best interest to have the additional contract requirement awarded through competitive bidding? The objectives of the contract modification are within the scope of services and responsibilities already expected from the Franklin County Board of Health.
How was the price for the additional goods or services determined? Columbus Public Health personnel along with Franklin County Board of Health personnel determined the dollars to be allocated in the central Ohio region to fund the planning services consistent with the Public Health Infrastructure deliverables as outlined by the Ohio Department of Health.
What is the additional amount to be expended under the modification?
The contract is to be modified as follows:
Vendor Original Amount Increase Modified Amount
Franklin Co. BOH $304,960.00 $5,757.00 $310,717.00
Emergency action is requested to provide for this contract modification so the planning services can be conducted by the grant ending date of August 9, 2009.
FISCAL IMPACT: The funds to modify and increase this contract are budgeted in the Health Department Grants Fund, Public Health Infrastructure Grant, Fund 251.
Title
To authorize and direct the Board of Health to modify and increase a contract for planning services with the Franklin County Board of Health, to authorize the expenditure of $5,757.00 from the Health Department Grants Fund, and to declare an emergency. ($5,757.00)
Body
WHEREAS, $5,757 are being reallocated to contract services as a result in personnel savings due to the 2009 City of Columbus budget condition for the Public Health Infrastructure grant program for planning services for the period ending August 9, 2009; and,
WHEREAS, it is necessary to modify and increase a contract with the Franklin County Board of Health for planning services; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to modify a contract with the Franklin County Board of Health for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to modify and increase a contract (EL-008933) with the Franklin County Board of Health.
SECTION 2. That the expenditure of $5,757.00 is hereby authorized from the Health Department Grants Fund, Fund No. 251, Health Department, Division 50-01, Grant Number 509045, OCA 509045, Object Level One 03, Object Level Three 3337.
SECTION 3. That this modification is in compliance with Section 329.16 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.