Explanation
Background: This legislation amends the 2019 Capital Improvement Budget; authorizes the City Auditor to transfer funds within the General Permanent Improvement Fund; authorizes the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court Clerk, (hereinafter Municipal Court Clerk) to enter into a contract with Brown Enterprise Solutions, LLC for the provision of a Storage Area Network Unit and migration services (hereinafter SAN Unit).
The SAN Unit is utilized to store Court document images and audio/visual files. The unit will replace the current unit that is approaching end of life. This SAN Unit will increase the efficiency and overall storage capacity, thereby, providing for several years of storage.
Bid Information:
The SAN Unit will be purchased through a State of Ohio, State Term Schedule (STS), schedule number - 534109; expiration date: 11/19/2020. Ordinance 0582-87 authorizes the City of Columbus to purchase from this contract.
Contract Compliance Number: 90-0353698; Expiration date: 1/31/2021.
DAX Vendor Number: 010668.
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: Emergency declaration is requested to provide for the continuity of the services for the Franklin County Municipal Court.
Fiscal Impact: Funds totaling $------------96,457.75 are available within the General Permanent Improvement Fund.
Title
To amend the 2019 Capital Improvement Budget; to authorize the City Auditor to transfer and appropriate $96,457.75 within the General Permanent Improvement Fund; to authorize the Director of the Department of Finance and Management, on behalf of the Municipal Court Clerk, to enter into a contract with Brown Enterprise Solutions, LLC, for the provision of a Storage Area Network Unit; to authorize the expenditure of $96,457.75 from the General Permanent Improvement Fund; and to declare an emergency. ($96,457.75)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget, and
WHEREAS, the City Auditor is hereby authorized to transfer and appropriate $96,457.75 within the General Permanent Improvement Fund, and
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Municipal Court Clerk to enter into a contract with Brown Enterprise Solutions, LLC for the provision of a SAN Unit, and
WHEREAS, the SAN Unit is utilized to store Court document images and audio/visual files, and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk’s Office in that it is immediately necessary to authorize the Department of Finance and Management to enter into a contract with Brown Enterprise Solutions, LLC for the provision of a SAN Unit for the continuity of the services for the Franklin County Municipal Court, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget is hereby amended as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P748999-100000 | Unallocated Balance | $805,301 | $708,843| ($96,458)
P780004-100001 | SAN Unit | 0| $96,458 | $96,458
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate $96,457.75 or so much thereof as may be needed, within the General Permanent Improvement Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Department of Finance and Management on behalf of the Municipal Court Clerk be and is hereby authorized to enter into a contract with Brown Enterprise Solutions, LLC for a SAN Unit.
SECTION 4. That the expenditure sum of $96,457.75 or so much as may be needed, be and hereby is authorized from in Fund 7748 (General Permanent Improvement Fund); Department-Division 2601 (Municipal Court Clerk); Object Class 06 (Capital Outlay); Project P780004-100001, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.