Explanation
1. BACKGROUND
The Department of Public Service employs personnel that are engaged in surveying for the purpose of assisting in preparation for design and construction construction for City projects. These expenses are paid from the Construction Inspection Fund. Costs incurred by the operating fund for the salaries, overhead, overtime, materials and other direct costs can be capitalized. Doing so is consistent with earlier efforts by the Division to reimburse its operating fund when the operating fund incurred expenses more appropriate to capital improvement funding.
This ordinance authorizes the expenditure of $40,000.00 or so much thereof as may be necessary for this purpose.
2. FISCAL IMPACT
Funding for this expenditure is available within the Street and Highway Improvement Fund, no. 766. C.I.B. amendments and funds transfers are necessary to move monies and authority to the appropriate project detail.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow the reimbursement of these operating expenses at the earliest possible time to make the Construction Inspection Fund whole.
Title
To authorize the Director of Public Service to expend $40,000.00 or so much thereof as may be necessary to reimburse the Construction Inspection Fund for surveying work expenses, salaries, overhead, overtime, materials and other direct costs incurred by the Fund in connection with the Division of Design and Construction capital improvements program in 2012; to amend the 2012 C.I.B.; to authorize the transfer and expenditure of monies within the Street and Highway Improvement Fund for the Department of Public Service; and to declare an emergency. ($40,000.00)
Body
WHEREAS, the Department of Public Service employs personnel that are engaged in surveying work and incurs various salary and material expenses within its operating fund associated with capital projects; and
WHEREAS, these costs can be capitalized; and
WHEREAS, it is necessary to amend the 2012 C.I.B. and transfer funds to the appropriate project within the Street and Highway Improvement Fund; and
WHEREAS, it is necessary to authorize this expenditure in order to provide adequate operating resources for the Division of Design and Construction; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this reimbursement should be authorized to provide reimbursement to the Construction Inspection Fund at the earliest possible time and make this fund whole, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to expend $40,000.00 or so much thereof as may be necessary from The Street and Highway Improvement Fund, 766, to reimburse the Construction Inspection Fund for surveying work, salaries, overhead, overtime, materials and other direct cost expenses incurred in connection with the Division of Design and Construction, Dept.-Div. 59-12, capital improvements program as follows.
Fund / Dept - Div / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
766 / 530161-100058 / Roadway Improvements - Surveying / 06-6621 / 716158 / $40,000.00
SECTION 2. That the 2012 Capital Improvement Budget Authorized by Ordinance 0368-2012 be amended as follows to provide sufficient authority for this project as follows:
Fund / Project / Project / Current CIB Amount / amendment amount / CIB amount as amended
766 / 766999-100000 / Unallocated Balance(Carryover) / $3,602,740.00 / ($40,000.00) / $3,562,740.00
766 / 530161-100058 / Roadway Improvements - Surveying (Carryover) / $0.00 / $40,000.00 / $40,000.00
SECTION 3. The sum of $40,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $40,000.00
SECTION 4. That the transfer of cash and appropriation within The Streets and Highways G.O. Bonds Fund, 704, be authorized, as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6621 / 06-6600 / 766999 / $40,000.00
Transfer To:
Fund / Dept - Div / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
766 / 530161-100058 / Roadway Improvements - Surveying / 06-6600 / 716158 / $40,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.