Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the Professional Construction Management Services agreement with URS Corporation - Ohio, which provides cost effective construction management, field representation, inspection testing, instrumentation/control design, integration and support services, and services for maintenance of operations during construction for various capital improvements projects for the Water Supply/Technical Support group, for the period of 2011 - 2015.
The original legislation, under Ordinance No. 1386-2010, stated that this agreement would be modified over the 2011 - 2015 period. The first contract was executed in December 2010 to allow the Professional Construction Management Team to perform a constructability review of the Upground Reservoir R-2 Project prior to advertisement for bid in December 2010.
Modification No. 1, under Ordinance No. 0134-2011, enabled the Professional Construction Management Team to perform a constructability review of the Upground Reservoir Raw Water Pump Station and Raw Water Line.
Modification No. 2, under Ordinance No. 0975-2011 enabled the Professional Construction Management Team to perform constructability reviews for various projects, for the remainder of 2011 and the first half of 2012.
Modification No. 3, under Ordinance No. 1487-2012, enable the Professional Construction Management Team to perform constructability reviews for various projects, for the remainder of 2012 and the first half of 2013.
Modification No. 4 (current) is to cover Professional Construction Management tasks for June 2013 through May, 2014. Refer to the attached Information file, item number 9, for a description of these projects.
FUTURE CONTRACT MODIFICATIONS: It is anticipated a contract modification will be submitted for Council approval in the middle of 2014 to cover Professional Construction Management tasks for the next 12 month period, and annually thereafter for the duration of the five-year contract period.
1.1 Amount of additional funds to be expended: $13,500,000.00
Original Contract Amount: $ 200,000.00 (EL011123)
Modification 1 $ 1,625,000.00 (EL011432)
Modification 2 $15,750,000.00 (EL011999)
Modification 3 $ 6,854,740.00 (EL013639)
Modification 4 (current) $13,500,000.00
Total (Orig. + Mods. 1-3) $37,929,740.00
1.2. Reasons additional goods/services could not be foreseen:
This modification was planned and identified in the original contracting legislation Ordinance No. 1386-2010, in the first contract modification Ordinance No. 0134-2011, the second contract modification Ordinance No. 0975-2011, as well as the third Ordinance No. 1487-2012.
1.3. Reason other procurement processes are not used:
The original RFP for this project anticipated a multi-year project with annual expenditures. The original authorizing legislation Ordinance No. 1386-2010, the first contract modification Ordinance No. 0134-2011, the second contract modification Ord. 0975-2011, and the third contract modification Ordinance No. 1487-2012 identified the planned contract modifications.
1.4. How cost of modification was determined:
The consultant prepared a cost breakdown exhibit including estimated hours and hourly rates for upcoming work. These cost breakdowns were reviewed and approved by the Project Manager for the City Division of Water. Hourly rates and multipliers were submitted during the Request for Proposal phase of the project, with annual increases included for the contract duration.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This is a Professional Construction Management project which will facilitate the Construction Administration and Construction Inspection Services for projects in the Division of Water capital program. These projects are all related to the water supply and treatment. These projects are incorporated in the capital improvement program for various reasons including meeting regulatory requirements, expanded supplies to meet development concerns and maintenance of the water supply, and treatment facilities. All of these functions are tied to the economic vitality of the service area. Outreach and public informational meetings have been performed under previous modifications of this contract and will be performed on individual projects as they near construction as appropriate. The consultant team has identified a commitment to the Mayor's Green Initiative in their business practices, including recycling programs in their offices, a commitment to double-sided printing, and utilization of Project Management Information System (PMIS) for submittal reviews which limits the need for printing documents for review.
3. CONTRACT COMPLIANCE INFO: 34-0939859, expires 7/28/13, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against URS Corporation - Ohio.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund and the Water Permanent Improvement Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a planned modification for the Professional Construction Management Services agreement with URS Corporation - Ohio; for the Division of Water; to authorize a transfer and an expenditure up to $13,500,000.00 within the Water Works Enlargement Voted Bonds Fund and the Water Permanent Improvement Fund; and to authorize an amendment to the 2013 Capital Improvements Budget. ($13,500,000.00)
Body
WHEREAS, Contract No. EL011123 was authorized by Ordinance No. 1386-2010, passed October 18, 2010, was executed November 24, 2010, and approved by the City Attorney on November 30, 2010; and
WHEREAS, Modification No. 1, under Purchase Order No. EL011432 authorized by Ordinance No. 0134-2011 passed February 23, 2011, was executed March 10, 2011, and approved by the City Attorney on March 17, 2011; and
WHEREAS, Modification No. 2 under Purchase Order No. EL011999 authorized by Ordinance No. 0975-2011 passed July 18, 2011, was executed August 18, 2011, and approved by the City Attorney on August 18, 2011; and
WHEREAS, Modification No. 3 under Purchase Order No. EL013639 authorized by Ordinance No. 1487-2012 passed July 16, 2012, was executed October 16, 2012, and approved by the City Attorney on October 22, 2012; and
WHEREAS, Modification No. 4 is needed in order to provide necessary services for projects for the second half of 2013 and first half of 2014; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer and expend funds within the Water Works Enlargement Voted Bonds Fund and the Water Permanent Improvement Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water to authorize the Director of Public Utilities to modify and increase the Professional Construction Management Services agreement with URS Corporation - Ohio, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the Professional Construction Management Services agreement with URS Corporation - Ohio in the amount of $13,500,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized and directed to appropriate the following:
Division of Water
Dept./Div. No.: 60-09
Fund No.: 608
Fund Name: Water Permanent Improvements Fund
OL3: 6686
Fund No. | Project No. | Project Name | OCA | Amount
608 | 690370-100000 (carryover) | Upground Reservoir | 608380 | $7,298,750.12
SECTION 4. That the City Auditor is hereby authorized to transfer $5,085,000.00 within the Department of Public Utilities, Division of Water, Dept./Div. No. 60-09, Object Level Three 6686 (see "Ord 0384-2013 Transfers" spreadsheet for detail).
SECTION 5. That the 2013 Capital Improvements Budget is hereby amended as follows:
FROM:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690518-100000 (carryover) | Prof. Constr. Mgmt. | $2,810,000 | $0 | -$2,810,000
606 | 690370-100000 (carryover) | Upground Reservoir | $1,272,255 | $0 | -$1,272,255
606 | 690446-100002 (carryover) | GES-Griggs | $76,954 | $69,036 | -$7,918
606 | 690428-100003 (carryover) | DRWP Cap. Incr.-Filter Bldg. | $35,000,000 | $34,829,171 | -$170,829
608 | 690370-100000 (carryover) | Upground Reservoir | $7,298,751| $6,474,751 | -$824,000
TO:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690359-100001 (carryover) | S. Wellfield Exp. CW 106 (well) | $0 | $102,000 | +$102,000
606 | 690428-100005 (carryover) | DRWP Cap. Incr. Ion Xchg.| $0 | $758,000 | +$758,000
606 | 690488-100000 (carryover) | PAWP Treatment Upgrades | $0 | $569,000 | +$569,000
606 | 690518-100002 (carryover) | Constr. Mgmt.-City-Wide PMIS | $0 | $500,000 | +$500,000
606 | 690430-100001 (carryover) | HCWP Trmt. Imp's-DD | $0 | $2,332,002 | +$2,332,002
608 | 690370-100001 (carryover) | Upground Res.-Pump Sta. | $0 | $809,000 | +$809,000
608 | 690370-100002 (carryover) | Upground Res.-RWL | $0 | $15,000 | +$15,000
SECTION 6. That the expenditure of $13,500,000.00 is hereby authorized for the Professional Construction Management Services agreement within the Water Works Enlargement Voted Bonds Fund (No. 606) and the Water Permanent Improvement Fund (No. 608), Division 60-09, Object Level Three 6686, as follows:
Fund No. 606 - Water Works Enlargement Voted Bonds Fund
Project No. Project Name OCA Amount
690359-100001 (carryover) S. Wellfield Exp. CW 106 (well) 665901 $ 102,000.00
690428-100001 (carryover) DRWP Cap. Incr.-DD & Constr. 664281 $ 225,000.00
690428-100002 (carryover) DRWP Cap. Incr. Sludge P.S. 664282 $2,251,000.00
690428-100003 (carryover) DRWP Cap. Incr. Filter Bldg. 664283 $2,154,000.00
690428-100004 (carryover) DRWP Cap. Incr. Ozone 664284 $1,507,000.00
690428-100005 (carryover) DRWP Cap. Incr. Ion Xchg. 664285 $ 758,000.00
690430-100001 (carryover) HCWP Trmt. Imp's-DD 664301 $2,332,000.00
690441-100000 (carryover) Alum Crk Pump Sta. 690441 $ 644,000.00
690488-100000 (carryover) PAWP Treatment Upgrades 606488 $ 569,000.00
690518-100002 (carryover) Constr. Mgmt.-City-Wide PMIS 695182 $ 500,000.00
Grand Total-Fund 606 $11,042,000.00
Fund No. 608 - Water Permanent Improvement Fund
Project No. Project Name OCA Amount
690370-100000 (carryover) Upground Reservoir 608380 $1,634,000.00
690370-100001 (carryover) Upground Res.-Pump Sta. 683701 $ 809,000.00
690370-100002 (carryover) Upground Res. RWL 683702 $ 15,000.00
Grand Total-Fund 608 $2,458,000.00
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.