Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract with RAMA Consulting for the Blueprint Columbus Public Information Outreach Project 2022, CIP 650004-100005. The services provided in the Blueprint Columbus Public Information Outreach Project 2022 consist of: supporting the implementation of Blueprint Columbus in multiple project areas; educating and informing residents about Blueprint Columbus and the problem being addressed; providing adequate notification and keeping residents in project areas apprised of work being performed in their neighborhood; advising the City regarding residents’ concerns; and providing training or additional support for contractors and City field and other staff as needed.
The Community Planning Area is 99 - Citywide.
PROCUREMENT: The Department of Public Utilities advertised a Request for Proposals (RFP’s) for Blueprint Community Outreach 2022 #650004-100005 on the Vendor Services and Bonfire websites that closed on October 15, 2021. The city received four (4) responses from the following firms: RAMA consulting, Murphy Epson, Bowers PU, LLC, and Change Ventures. All proposals were evaluated in accordance with Columbus City Codes Title 3, Section 329.28, and were scored according to competence to perform, past performance, and understanding of the project approach. It was determined during the bid process that two (2) firms would be awarded contracts, each managing separate neighborhoods. Based upon committee review, RAMA Consulting and Murphy Epson were determined to best fit the overall needs of the project based upon the criteria.
The active Blueprint Neighborhoods targeted for which RAMA Consulting will be responsible during this contract year are: North Linden 1, 5th x Northwest, Clintonville 3, and Near South. (Current)
The active Blueprint Neighborhoods targeted for which Murphy Epson will be responsible during this contract year are: Hilltop 1/Miller Kelton, Hilltop 4, and James Livingston/Plum Ridge. (Ordinance 3172-2021)
MULTI-YEAR CONTRACT: The Department anticipates requesting additional future renewals to this contract for each vendor.
PROJECT TIMELINE: This contract is planned for annual renewals and will span multiple years, concluding in 2032.
Contract Compliance No.: 20-4647970 | MBE | 3/31/24 | Vendor#: 001370
Emergency Designation: Emergency legislation is requested at this time.
Economic Impact: Administration of the Blueprint Columbus Public Information Outreach Project 2022 contract ensures community input is received and utilized to design the best solutions for unique neighborhood needs. Not only does this help Blueprint develop comprehensive solutions for our community, it also helps create an efficient process that reduces excessive costs resulting from engineering redesigns and timeframe extensions associated with addressing resident concerns through a less formal process.
Fiscal Impact: This contract requires a transfer and appropriation of funds, and an expenditure of up to $360,450.51 from the Sanitary Sewer PayGo Fund 6116 and amends the 2021 Capital Improvement Budget.
Cost summary:
Original Contract (Current) $360,450.51
Future Anticipated Needs (Annual Renewals) $3,150,000.00
CONTRACT TOTAL $3,510,450.51
Title
To authorize the Director of Public Utilities to enter into a contract with RAMA Consulting for the Blueprint Columbus Public Information Outreach Project 2022; to amend the 2021 CIB and to authorize an appropriation, transfer within and expenditure of up to $360,450.51 from the Sanitary Sewer PayGo Fund. ($360,450.51); and to declare an emergency.
Body
WHEREAS, the Department of Public Utilities advertised for Requests for Proposals for the Blueprint Columbus Public Information Outreach Project 2022; and
WHEREAS, the Department of Public Utilities received four (4) proposals, RAMA Consulting, Murphy Epson, Bowers PH, LLC, and Change Ventures; and
WHEREAS, all four proposals were evaluated and RAMA Consulting was determined to best meet the needs of the Department based upon the criteria; and
WHEREAS, it is necessary for the City to enter into a contract with RAMA Consulting for the Blueprint Columbus Public Information Outreach Project 2022; and
WHEREAS, it is necessary to authorize the transfer, appropriation, and expenditure of up to $360,450.51 from the Sanitary Sewer PayGo Fund 6116; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget to align the authority with the expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to create the Division of Sewerage and Drainage’s Contract Agreement with RAMA Consulting for the Blueprint Columbus Public Information Outreach Project 2022, in an emergency manner to keep engineering services on schedule, for the preservation of the public health, peace, property, safety, and welfare; now, therefore”
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a contract with RAMA Consulting, 897 E. 11th Ave. Columbus, OH 43211; for an expenditure up to $360,450.51; in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate within and expend up to $360,450.51 from the Sanitary Sewer PayGo Fund 6116, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2021 Capital Improvement Budget is hereby amended per the accounting codes in the attachment to this ordinance.
SECTION 4. That said firm, RAMA Consulting, shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.