Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the West Side Water Line Improvements Project contract with Danbert, Inc., as well as encumbering additional funds with the Transportation Division for construction administration services, for the Division of Power and Water.
To complete work along Hague Avenue the contractor and department engineering staff determined that additional valves and piping must be installed to prevent future pressure related breaks of existing water mains. A detailed description of the construction changes is attached to this ordinance.
1. Amount of additional funds to be expended: $389,838.00
Original Contract Amount: $1,125,974.30
Amount of original contract and this modification: $1,515,812.30
2. Reasons additional goods/services could not be foreseen:
We were unable to predict the dire condition of the old existing 6-inch water until it sustained the increased pressure. If the water main was in reasonable condition, it should have been able to withstand the increased pressure.
3. Reason other procurement processes are not used:
This is an emergency situation that needs addressed as soon as possible. Using Danbert, Inc. to complete this work will allow us to install the main immediately. In addition, they are familiar with the site conditions and the work completed under the original contract, which relates to this proposed improvement.
4. How cost of modification was determined:
An estimate of cost was provided by the contractor.
Contract Compliance Information: 31-1029004, expires 10/20/08, Majority
Emergency Designation: It is requested that this Ordinance be handled in an emergency manner as temporary measures were installed to reduce the pressure and prevent the old main from continually breaking. Using Danbert, Inc. to complete this work will allow us to install the main immediately.
FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the construction contract with Danbert, Inc., Inc. due to unforeseen conditions found during construction of the West Side Water Line Improvements Project; for the Division of Power and Water; to amend the 2008 Capital Improvements Budget; to provide payment for construction administration services to the Transportation Division in the amount of $73,000.76; to authorize a transfer of $347,033.63 within the Water Works Enlargement Voted Bonds Fund; to authorize a total expenditure of $389,838.00 within the Water Works Enlargement Voted Bonds Fund, and to declare an emergency. ($389,838.00)
Body
WHEREAS, Contract No. EL007474, for Danbert, Inc., Inc., was authorized by Ordinance No. 1305-2007, passed September 17, 2007, was executed on November 14, 2007, and was approved by the City Attorney on November 16, 2007; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to modify and increase the construction contract and to encumber and expend funds to provide for payment of construction administration services associated with the West Side Water Line Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water, that it is immediately necessary to authorize the Public Utilities Director to modify and increase the existing contract with Danbert, Inc., due to unforeseen conditions found during construction of the West Side Water Line Improvements Project, in an emergency manner as temporary measures were installed to reduce the pressure and prevent the old main from continually breaking; using Danbert, Inc. to complete this work will allow us to install the main immediately; for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the existing West Side Water Line Improvements contract with Danbert, Inc. in the amount of $316,837.24 and to increase funds to the Transportation Division in the amount of $73,000.76 to provide for payment of construction administration services, and to pay up to a maximum amount of $389,838.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 4. That the City Auditor is hereby authorized to transfer $347,033.63 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6629, as follows:
Project No. | Project Name | OCA Code | change
690383 | S.R. 317 Longon-Groveport W.L. | 642900 | -$54,500.00
690394 | Water Meter Renewal Program | 606394 | -$54,261.43
690468 | Sunbury Rd. 12" W.L. Imp's | 690468 | -$10,082.00
690431 | Morse/R-New Albany Rd. W.L. | 642900 | -$228,190.20
690236 | Water Main Rehab. | 642900 | +$347,033.63
SECTION 5. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690383-100000 | S.R. 317 Longon-Groveport W.L. | $0 | $54,500 | +$54,500 (to match cash)
690383-100000 | S.R. 317 Longon-Groveport W.L. | $54,500 | $0 | -$54,500
690394-100000 | Water Meter Renewal Program | $1,382,698 | $1,328,436 | -$54,262
690468-100000 | Sunbury Rd. 12" W.L. Imp's | $0 | $10,082 | +$10,082 (to match cash)
690468-100000 | Sunbury Rd. 12" W.L. Imp's | $10,082 | $0 | -$10,082
690431-100000 | Morse/R-New Albany Rd. W.L. | $237,249 | $9,058 | -$228,191
690236-100000 | Water Main Rehab. | $17,270,572 | $17,617,607 | +$347,035
SECTION 6. That to pay the cost of the aforesaid contract modification, the expenditure of $389,838.00 or so much thereof as may be needed, is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division No. 60-09, Project 690236, OCA 642900, Object Level One 06, Object Level Three 6629.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.