Explanation
BACKGROUND: This ordinance is for the creation a Universal Term Contract for the option to Purchase 95 Gallon Automated Refuse Containers and replacement parts on an as needed basis by the Division of Refuse Collection. These containers are necessary to replace broken or damaged containers supplied to city residences. The term of the proposed option contracts would be through June 30, 2016 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on June 27, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004990). Ninety One (91) bids were solicited: (M1A-2: F1-1). Four (4) bids were received. Three bids were deemed non-responsive because they were unable to provide 2" lettering per the specifications.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Rehrig Pacific Company CC#954608797 (expires 6-27-2015)
Total Estimated Annual Expenditure: $283,500.00.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency to maintain uninterrupted service because the current supplies will be exhausted shortly and without emergency action the ability of the City to maintain Refuse Collection will be reduced.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to contract for the option to purchase 95 Gallon Automated Refuse Containers and replacement parts on an as needed basis with Rehrig Pacific Company; to authorize the expenditure of $1.00 from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 27, 2013 and selected the lowest responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for Purchase 95 Gallon Automated Refuse Containers and replacement parts, and
WHEREAS, these 95 Gallon Automated Refuse Containers and replacement parts are necessary to continue the efficient operations of the City's Division of Refuse Collection, and
WHEREAS, the contracts will be in effect for three (3) years to and including June 30, 2016, with the option to extend for One (1) additional year subject to mutual agreement of both parties; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse Collection in that it is immediately necessary to enter into a contract for the option to Purchase 95 Gallon Automated Refuse Containers and replacement parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to Purchase 95 Gallon Automated Refuse Containers and replacement parts on an as needed basis for the term ending June 30, 2016 with the option to extend subject to mutual agreement for One (1) year in accordance with Solicitation No. SA004990 as follows:
Rehrig Pacific Company All Items Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.