Explanation
The City of Columbus Department of Public Safety, Division of Police on behalf of the Columbus Urban Area Homeland Security Advisory Committee was awarded a grant for the acquisition of Electronic Control Units (ECU); these units power the computer that drives the Forward Looking Infrared (F.L.I.R) systems for the helicopter unit. Currently the Electronic Control Unit has to be moved from one helicopter to another for use and this is a timely and sensitive process. The purchase of these Electronic Control Units will enable the helicopter unit to have F.L.I.R. camera systems on each patrol helicopter. The total expenditure in the amount of $89,920.00 will be paid by Franklin County through the Urban Area Homeland Security Grant. The Intergovernmental Agreements permit the City of Columbus and Franklin County to make these federal sub-grant expenditures.
Bid Information: In 2006 a formal bid, Solicitation No. SA002144 F.L.I.R. (Forward Looking Infrared) System was opened. Two suppliers submitted bids for F.L.I.R. Systems. FLIR Systems Inc. was the lowest, responsive, responsible and best bidder and was awarded the bid. FLIR Systems, Inc. is the sole manufacturer and sole distributor of the Electronic Control Units for the F.L.I.R systems purchased last year. The wiring harness kits, hand controllers and gimbals currently installed and utilized in Division aircraft are all manufactured by FLIR Systems, Inc. and are only compatible with this model of FLIR Electronic Control Unit. As a result the Division of Police is requesting the appropriate documents be executed in accordance with sole source procurement to obtain this equipment.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of the award from Franklin County Office of Homeland Security and Justice Programs.
Contract Compliance Number: 930708501, expires 05/22/2008
FISCAL IMPACT: There is no fiscal impact for the General Fund Account. The Intergovernmental Agreement permits City of Columbus and Franklin County to make the federal sub-grant expenditures.
Title
To authorize the Public Safety Director to execute those documents necessary for the acquisition of Electronic Control Units from FLIR Systems, Inc. utilizing the Homeland Security Grant in accordance with sole source procurement; and to declare an emergency. ($0)
Body
WHEREAS, the Division of Police was awarded a grant from the Franklin County Office of Homeland Security and Justice Programs; and
WHEREAS, these Electronic Control Units will enable the helicopter unit to have F.L.I.R. camera system on each patrol helicopter; and
WHEREAS, FLIR Systems, Inc. is the sole manufacturer and sole distributor of the Electronic Control Units which are compatible to the helicopter unit's Forward Looking Infrared Systems (FLIR); and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329-07e (Sole Source) of the City of Columbus, 1959; and
WHEREAS, the Division of Police is requesting the Public Safety Director to execute the necessary documents for acquisition of these Electronic Control Units utilizing the Homeland Security Grant; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police in that it is immediately necessary to execute the needed documents for the acquisition of Electronic Control Units from FLIR Systems, Inc. from the federal sub-grant thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to execute those documents necessary for acquisition of Electronic Control Units utilizing the Homeland Security Grant, and under the provisions of Section 329-07 e (Sole Source) of the Columbus City Codes.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.