Explanation
Background: Flatbed container vehicles are an integral part of the Refuse Collection Division's collection system. These vehicles are necessary to deliver containers to new households and pick up containers that need to be repaired or replaced. They are also critical in delivering containers to special events such as Red, White, and Boom. This ordinance authorizes the purchase of two (2) flatbed trucks. This purchase will be replacements for two older units. With this purchase the division will have 11 flatbed trucks. Formal competitive bids were solicited and opened by the Purchasing Office on December 7, 2006 (solicitation #SA002246). All bids were for a complete unit consisting of a cab/chassis and 16' flatbed. Bids were received from five (5) different vendors as follows:
vendor / unit cost
Graham Ford, Incorporated / $42,680.00, (CC# 340901877, Expiration 5/17/08)
Center City International / $48,073.00
Byers Chevrolet / $42,765.00
ESEC Corporation / $43,510.00
White Allen Chevrolet / $44,900.00
The Division's last purchase of a flatbed trucks occurred on February 06, 2001 with the purchase of two 2001 Chevy T6500 flatbed trucks with a unit cost of $49,356.00.
This ordinance is being submitted as an emergency because of build out dates imposed by the manufacturer. Without emergency action, no less than 37 days will be added to this procurement cycle.
Fiscal Impact: The Refuse Collection Division budgeted $100,000.00 in the 2006 Capital Improvements Budget for the purchase of two flatbed trucks. This ordinance authorizes an expenditure of $85,360.00. Funds are available in the 1995, 1999, 2004 Voted Refuse Collection Fund in the Mechanized Collection System project as a result of the Fall 2006 bond sale.
Title
To authorize the Finance and Management Director to enter into a contract with Graham Ford for the purchase of two (2) flatbed trucks for the Refuse Collection Division; and to authorize the expenditure of $85,360.00 from the 1995, 1999 Voted Refuse Collection Fund; and to declare an emergency. ($85,360.00)
Body
WHEREAS, the Purchasing Office solicited formal competitive bids to acquire flatbed trucks on behalf of the Refuse Collection Division; and
WHEREAS, bids received for solicitation #SA002246 were opened on December 7, 2006; and
WHEREAS, the purchase of these vehicles is a budgeted expense within the Division's 2006 capital improvements budget; and
WHEREAS, these trucks will replace aging and high maintenance expense vehicle and augment the fleet; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Refuse Collection Division in that it is immediately necessary to enter into contract for flatbed trucks to meet manufacturer order deadlines, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to enter into a contract with Graham Ford, 707 West Broad Street, Columbus, OH 43222 for the purchase of two (2) flatbed trucks for the Refuse Collection Division.
SECTION 2. That the expenditure of $85,360.00, or so much thereof as may be needed, be and hereby is authorized from Fund 703, the 1995, 1999 Voted Refuse Collection Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419 and Project 520001 to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.