Explanation
BACKGROUND: Columbus Public Health (CPH) has solicited a contract for wayfinding improvements to be implemented at 240 Parsons Avenue. These improvements will help clients with navigation of the inside and outside of the building to ensure efficient access to essential public health services. The purpose of this legislation is to authorize the Board of Health to enter into a contract with Quality Custom Signs LLC for wayfinding strategy implementation services for the period of November 1, 2023 to February 29, 2024 in an amount not to exceed $202,923.50.
A Request for Proposal (RFP), “CPH: Wayfinding Strategy Implementation” was publicly posted to the City of Columbus Vendor Services platform from September 13, 2023 until October 4, 2023.
489 vendors registered with the City of Columbus were directly notified of the RFP. A total of 3 vendors submitted responses to the RFP through Bonfire. The CPH evaluation committee, utilizing established scoring criteria, unanimously recommended awarding the contract to Quality Custom Signs LLC.
The contract compliance number for Quality Custom Signs LLC is CC030568.
This ordinance is submitted as an emergency to ensure the completion of the contracted services prior to the end of the underlying grant that is funding the contract. Loss of funding will result in CPH being unable to pay for these services in a timely manner in accordance with City policy.
FISCAL IMPACT: Expenditures to provide these services are budgeted in the 2023 Health Department Grants Fund, Fund No. 2251. ($202,923.50)
Title
To authorize the Board of Health to enter into a contract with Quality Custom Signs LLC for wayfinding strategy implementation services; to authorize the expenditure from the 2023 Health Department Grants Fund for said contract; and to declare an emergency. ($202,923.50)
Body
WHEREAS, the Board of Health has a need for wayfinding improvements for the Columbus Public Health Department located at 240 Parsons Avenue; and
WHEREAS, a Request for Proposal (RFP), RFQ025913 “CPH: Wayfinding Strategy Implementation” was publicly posted to the City of Columbus Vendor Services platform from September 13, 2023 until October 4, 2023, and an evaluation committee unanimously recommended awarding the contract to Quality Custom Signs LLC; and
WHEREAS, the Board of Health desires to enter into a contract with Quality Custom Signs LLC to provide wayfinding strategy implementation services to improve client navigation of the Columbus Public Health Department located at 240 Parsons Avenue in an amount not to exceed $202,923.50 for the period of November 1, 2023 to February 29, 2024; and
WHEREAS, an emergency exists in the usual, daily operations of the Department of Public Health in that it is immediately necessary to authorize the Board to enter into a contract for wayfinding strategy implementation services with Quality Custom Signs LLC to ensure the completion of the contracted services prior to the end of the underlying grant that is funding the contract; loss of funding will result in CPH being unable to pay for these services, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract for $202,923.50 with Quality Custom Signs LLC for wayfinding strategy implementation services for the period of November 1, 2023 through February 29, 2024.
SECTION 2. That the expenditure of $202,923.50 is hereby authorized from the Health Departments Grants Fund, Fund No. 2251, Department of Health, Division No. 5001, in object class 03 - Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That this contract is in compliance with Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.