Explanation
Roll-off container collection vehicles are an integral part of the Refuse Collection Division's mechanized collection system. This ordinance authorizes the purchase of two (2) roll-off container collection trucks to replace two aging, high maintenance, vehicles. With this purchase and replacement of the old unit the division will have three roll-off trucks (one per transfer station). Formal competitive bids were solicited and opened by the Purchasing Office on August 18, 2005 (solicitation #SA001714GRW). Bids were received from seven (7) different vendors as follows (some vendors bid different combinations of cabs and chassis and bodies):
vendor / unit bid / unit cost
Graham Ford, Incorporated / complete unit w/body & equipment from Schodorf / $129,991.00
Graham Ford, Incorporated / complete unit w/body & equipment from Bell / $125,691.00
Fyda Freightliner Columbus, Incorporated / complete unit w/body & equipment from Bell Equipment / $128,032.00
Fyda Freightliner Columbus, Incorporated / complete unit w/body & equipment from Kaffenbarger (alt) / $138,076.00
Center City International / complete unit w/body & equipment from Bell Equipment / $130,122.00
Center City International / complete unit w/body & equipment from Kaffenbarger (alt) / $138,466.00
Center City International / complete unit w/body & equipment from Schodorf (alt) / $136,231.00
ESEC Corporation dba Columbus Peterbilt / complete unit / $131,747.00
Jack Doheny/International Supplies Ohio, Inc. / complete unit w/International chassis / $139,304.28
Jack Doheny/International Supplies Ohio, Inc. / complete unit w/Freightliner chassis / $137,514.91
Jack Doheny/Freightliner / complete unit w/Freightliner chassis / $139,304.28
Buckeye Western Star / complete unit w/Western Star chassis / $141,837.00
ESEC Corporation's bid for the Peterbilt unit was judged to be the lowest, best, most responsive and most responsible. The Refuse Collection Division hereby recommends the purchase of the trucks from ESEC Corporation dba Columbus Peterbilt, contract compliance number 34-1285858 (expiring September 17, 2006) at a total cost of $263,494.00 for two (2) units.
An engine warmer was included in the truck specifications for the first time will improve vehicle start up during periods of extreme cold temperatures. This minimizes the need for extended idling periods, thus reducing fuel consumption, and is consistent with the Mayor's "Get Green" initiative.
The Division's last purchase of a roll-off container truck occurred in 2000 as authorized by Ordinance 1833-2000 passed by City Council July 24, 2000. This unit cost $117,995.00.
Fiscal Impact: The Refuse Collection Division budgeted $260,000 in the 2005 Capital Improvements Budget for the purchase of two roll-off container trucks. This ordinance authorizes an expenditure of $263,494.00. The additional funds will come from lower than anticipated bids for other vehicles and equipment. Actual funds will be available in the 1995, 1999 Voted Refuse Collection Fund in the Mechanized Collection System project as a result of the Fall 2005 bond sale.
Emergency action is requested to expedite the receipt of this new truck that has a very long delivery lead-time.
Title
To authorize the Finance and Management Director to enter into a contract with ESEC Corporation dba Columbus Peterbilt for the purchase of two (2) roll-off container collection trucks for the Refuse Collection Division; to authorize the expenditure of $263,494.00 from the 1995, 1999 Voted Refuse Collection Fund, and to declare an emergency. ($263,494.00)
Body
WHEREAS, the Purchasing Office solicited formal competitive bids to acquire roll-off container trucks on behalf of the Refuse Collection Division; and
WHEREAS, bids received for solicitation #SA001714GRW were opened on August 18, 2005; and
WHEREAS, the purchase of these vehicles is a budgeted expense within the Division's 2005 capital improvements budget; and
WHEREAS, these trucks will replace an aging and high maintenance expense vehicle and augment the fleet; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to enter into a contract for the purchase of these vehicles to assure their timely delivery, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to enter into a contract with ESEC Corporation dba Columbus Peterbilt for the purchase of two (2) roll-off container refuse collection trucks for the Refuse Collection Division.
SECTION 2. That the expenditure of $263,494.00, or so much thereof as may be needed, be and hereby is authorized from Fund 703, the 1995, 1999 Voted Refuse Collection Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419 and Project 520001 to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.