EXPLANATION
This legislation authorizes the Director of Public Utilities to enter into a general engineering services contract with ME Companies, Inc. The Division of Sewerage and Drainage has reviewed proposals from fourteen local firms, and is requesting City Council to authorize the award of two contracts to the two highest ranking firms. These awards will establish two "blanket" type of service contracts to augment existing engineering personnel within the Sewer System Engineering Section (SSES) of the Division of Sewerage and Drainage on an as-authorized, as needed basis.
This contract establishes fixed direct labor, overhead and fixed fee rates for the period of 2006 through 2009. This ordinance will authorize the expenditure of $100,000.00 of capital improvements funds for the estimated needs of the Division's SSES during 2006. The Division anticipates requesting additional appropriations to this contract during the 2007, 2008 and 2009 fiscal periods to fulfill its planned needs in these years. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council. The rates established within this contract will remain in force throughout the life of the contract.
2. PROCUREMENT INFORMATION:
The basis for selection of the chosen professional engineering services firm: The Division advertised a Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality and feasibility. After careful consideration, the committee recommended that the Pomeroy & Associates, Ltd., and ME Companies, Inc. be selected to provide the genergal engineering services for the Sewer System Engineering Section, for which the Director of Public Utilities has concurred.
Title
To authorize the Director of Public Utilities to enter into a general engineering services agreement with ME Companies, Inc, and to authorize the expenditure of $100,000.00 from the Sanitary System Operating Fund, for the Division of Sewerage and Drainage. ($100,000.00).
Body
WHEREAS, the Sewer System Engineering Section of the Division of Sewerage and Drainage have a consistent and immediate demand for professional engineering, survey and technical services in order to replace, rehabilitate or expand existing sanitary and combined sewer infrastructure under both emergency and expedited circumstances; and
WHEREAS, the Division did undertake a successful Request for Proposal process in accordance with Section 329.14 of the Columbus City Codes in an effort to find two firms to provide an ongoing source of technical personnel to supplement existing city engineering personnel that are required to protect its customers investment in its sanitary sewer infrastructure; and
WHEREAS, based upon an evaluation of the fourteen proposals received for the two general engineering contracts to be awarded for the years of 2006-2009, utilizing a predetermined criteria, a selection committee determined that ME Companies, Inc., and Pomeroy & Associates, Ltd. to be the highest ranking firms capable of providing the required services; and
WHEREAS, it is necessary for this City Council to authorize the Director of Public Utilities to enter into contract for with ME Companies, Inc, for the general engineering services required for the proper maintenance and rehabilitation of its sanitary and combined sewer infrastructure, at the earliest practicable date, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional engineering services contract with ME Companies, Inc., 635 Brooksedge Boulevard, Westerville, Ohio 43081, that will provide general engineering engineering design services in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 2. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities, the Administrator of the Division of Sewerage and Drainage, and the Division of Sewerage and Drainage's Sewer System Engineering Manager.
Section 3. That the expenditure of $100,000.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sanitary Sewer Operating Fund No. 650650| Div. No. 60-05| Object Level Three 3339| OCA Code 605113| $100,000.00
Section 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.